Lookup values in a range using two or more criteria and return multiple matches in excel

Filed in Excel on Jan.03, 2010.

In a previous blog post Extract cell values in a range using a criterion in excel I provided a formula to lookup values in range using one criterion and return (if possible) multiple adjacent values.

In this blog post I´ll show you how to lookup values in range using two or more criteria and return (if possible) multiple adjacent values using an array formula.

Array formula in B22:

=INDEX(tbl, SMALL(IF(COUNTIF(search_col, tbl)>0, ROW(tbl)-MIN(ROW(tbl))+1), ROW(A1)), (SMALL(IF(COUNTIF(search_col, tbl)>0, ((ROW(tbl)-MIN(ROW(tbl))+1)+(COLUMN(tbl)-MIN(COLUMN(tbl))+1)/16384)*1), ROW(A1))-SMALL(IF(COUNTIF(search_col, tbl)>0, ROW(tbl)-MIN(ROW(tbl))+1), ROW(A1)))*16384+1) + CTRL + SHIFT + ENTER copied down as far as needed.

Named ranges

tbl (B3:G8)
search_tbl (B18:B19)
What is named ranges?

How to implement array formula to your workbook

Change the named ranges. Increase search_col range to add more lookup values. The bolded value is the specified (adjacent) column number you want extract from a matching value.

Download excel sample file for this tutorial.

Filter-cells-using-two or more-criteria-in-excel.xls
(Excel 97-2003 Workbook *.xls)

Functions in this article:

COUNTIF(range,criteria)
Counts the number of cells within a range that meet the given condition

IF(logical_test;[value_if:true];[value_if_false])
Checks whether a condition is met, and returns one value if TRUE, and another value if FALSE

SMALL(array,k) returns the k-th smallest row number in this data set.

INDEX(array,row_num,[column_num])
Returns a value or reference of the cell at the intersection of a particular row and column, in a given range

MIN(number1,[number2])
Returns the smallest number in a set of values. Ignores logical values and text

ROW(reference) returns the rownumber of a reference

COLUMN(reference)
returns the column number of a reference

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