Katie asks:

I have 57 sheets many of which are linked together by formulas, I need to get numbers from one sheet (A) into another sheet (B).

I need excel to search through the dates in sheet A to find all the data for the date that is selected on sheet B.

then I need it to search in sheet A threw the data for that specific date and select and sum all the data that is catagorised as ROM and put the total in the Cell in Sheet B called ROM Tonnage.

Answer:

To find all data for a specific date you can use excel tables or a pivot table.

Sheet A

Sheet B

Excel 2007 Formula in cell C3:

=SUMIFS(A!$C$3:$C$14, A!$B$3:$B$14;B!B3, A!$D$3:$D$14, "ROM")

Excel 2003 Formula in cell C3:

=SUMPRODUCT(A!$C$3:$C$14, --(A!$B$3:$B$14=B!B3), --(A!$D$3:$D$14="ROM"))

Explaining excel 2007 formula

SUMIFS(sum_range, criteria_range1, criteria1,..) adds the cells specified by a given set of conditions or criteria

Explaining excel 2003 formula

Step 1 - Cells to sum

Step 2 - Find values equal to date

becomes

--({40544; 40546; 40544; 40545; 40547; 40546; 40546; 40545; 40546; 40545; 40545; 40545}=40544)

becomes

--({TRUE; FALSE; TRUE; FALSE; FALSE; FALSE; FALSE; FALSE; FALSE; FALSE; FALSE; FALSE})

and returns {1; 0; 1; 0; 0; 0; 0; 0; 0; 0; 0; 0}

Step 3 - Find values equal to criterion


becomes

--({0;0;0;0;"ROM";0;0;"ROM";0;0;"ROM";"ROM"}="ROM")

becomes

--({FALSE; FALSE; FALSE; FALSE; TRUE; FALSE; FALSE; TRUE; FALSE; FALSE; TRUE; TRUE})

and returns {0; 0; 0; 0; 1; 0; 0; 1; 0; 0; 1; 1}

Step 4 - Putting it all together

SUMPRODUCT(A!$C$3:$C$14, --(A!$B$3:$B$14=B!B3), --(A!$D$3:$D$14="ROM")))

becomes

SUMPRODUCT({85;83; 17;73; 48;1;41; 83;46;79;33;55},{1; 0; 1; 0; 0; 0; 0; 0; 0; 0; 0; 0}, {0; 0; 0; 0; 1; 0; 0; 1; 0; 0; 1; 1})

becomes

SUMPRODUCT({0; 0; 0; 0; 0; 0; 0; 0; 0; 0; 0; 0})

and returns 0 in cell C3.

Download excel file for this tutorial.

sum data.xlsx
(Excel 97-2003 Workbook *.xls)

Functions in this article:

SUMPRODUCT(array1, array2, )
Returns the sum of the products of the corresponding ranges or arrays

SUMIFS(sum_range, criteria_range1, criteria1,..)
Adds the cells specified by a given set of conditions or criteria

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