## How to create name initials

The array formula in cell C3 extracts the first character from first, middle and last name. The formula works fine with more or less names, up to 1000 characters. You can easily edit the formula if you need more letters.

Array formula in cell C3:

To enter an array formula, type the formula in a cell then press and hold CTRL + SHIFT simultaneously, now press Enter once. Release all keys.

The formula bar now shows the formula with a beginning and ending curly bracket telling you that you entered the formula successfully. Don't enter the curly brackets yourself.

### Explaining formula in cell C3

#### Step 1 - Split name into characters

The MID function returns characters from a text string based on a start number and the number of characters. The ROW function creates an array in this case that we need to split the text string into characters. The TRIM function removes leading and trailing spaces.

MID(" "&TRIM(B3), ROW($B$1:$B$1000), 1)

becomes

MID(" "&TRIM(B3), {1;2;3;4;5;6;7;8;9; ... ; 1000}, 1)

becomes

MID(" Atticus Esteban Griffith", {1;2;3;4;5;6;7;8;9; ... ; 1000}, 1)

and returns

{" ";"A";"t";"t";"i";"c";"u";"s";" "; "E";"s";"t";"e";"b"; "a";"n";" ";"G";"r"; "i";"f";"f";"i"; "t";"h";""; ... ;""}.

#### Step 2 - Check if a character is a space (blank)

The IF function replaces space characters with the next character.

IF(MID(" "&TRIM(B3), ROW($B$1:$B$1000), 1)=" ", " "&MID(TRIM(B3), ROW($B$1:$B$1000), 1), "")

becomes

IF({" ";"A";"t";"t";"i"; "c";"u";"s";" ";"E";"s"; "t";"e";"b";"a"; "n";" ";"G";"r"; "i";"f";"f";"i"; "t";"h";""; ... ;""}=" ", " "&MID(TRIM(B3), ROW($B$1:$B$1000), 1), "")

becomes

IF({TRUE; FALSE; FALSE; FALSE; FALSE; FALSE; FALSE; FALSE; TRUE; FALSE; FALSE; FALSE; FALSE; FALSE; FALSE; FALSE; TRUE; FALSE; FALSE; FALSE; FALSE; FALSE; FALSE; FALSE; FALSE; FALSE; FALSE}, " "&MID(TRIM(B3), ROW($B$1:$B$1000), 1), "")

becomes

IF({TRUE; FALSE; FALSE; FALSE; FALSE; FALSE; FALSE; FALSE; TRUE; FALSE; FALSE; FALSE; FALSE; FALSE; FALSE; FALSE; TRUE; FALSE; FALSE; FALSE; FALSE; FALSE; FALSE; FALSE; FALSE; FALSE; FALSE}, {" A"; " t"; " t"; " i"; " c"; " u"; " s"; " "; " E"; " s"; " t"; " e"; " b"; " a"; " n"; " "; " G"; " r"; " i"; " f"; " f"; " i"; " t"; " h"; ... ; " "}, "")

and returns

{" A";"";"";"";"";"";"";"";" E";"";"";"";"";"";"";"";" G";"";"";"";"";"";"";"";"";""; ... ; ""}

#### Step 3 - Concatenate characters

The TEXTJOIN function concatenates characters in an array and in this case ignoring empty array values.

TRIM(TEXTJOIN("", TRUE, IF(MID(" "&TRIM(B3), ROW($B$1:$B$1000), 1)=" ", " "&MID(TRIM(B3), ROW($B$1:$B$1000), 1), "")))

becomes

TRIM(TEXTJOIN("", TRUE, {" A";"";"";"";"";"";"";"";" E";"";"";"";"";"";"";"";" G";"";"";"";"";"";"";"";"";""; ... ; ""}))

becomes

TRIM(" A E G")

The TRIM function removes leading and trailing spaces.

TRIM(" A E G") returns "A E G" in cell C3.

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### 14 Responses to “How to create name initials”

### Leave a Reply to Rick Rothstein (MVP - Excel)

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**Contact Oscar**

You can contact me through this contact form

I have some shorter formulas for you...

Initials from first and last names

------------------------------------

=LEFT(TRIM(A2))&" "&MID(TRIM(A2),FIND(" ",TRIM(A2))+1,1)

Initials from first, middle and last names

-----------------------------------------------------------------

=TRIM(LEFT(TRIM(A2))&" "&LEFT(TRIM(MID(SUBSTITUTE(TRIM(A2)," ",REPT(" ",99)),100,99)))&" "&LEFT(TRIM(MID(SUBSTITUTE(TRIM(A2)," ",REPT(" ",99)),199,99)))&" "&LEFT(TRIM(MID(SUBSTITUTE(TRIM(A2)," ",REPT(" ",99)),298,99))))

Create middle name initials

---------------------------------------------------

=CHOOSE(LEN(TRIM(A2))-LEN(SUBSTITUTE(TRIM(A2)," ","")),TRIM(A2),SUBSTITUTE(TRIM(A2)&" "," "&TRIM(MID(SUBSTITUTE(TRIM(A2)," ",REPT(" ",99)),100,99))&" "," "&LEFT(TRIM(MID(SUBSTITUTE(TRIM(A2)," ",REPT(" ",99)),100,99)))&". "),SUBSTITUTE(SUBSTITUTE(TRIM(A2)&" "," "&TRIM(MID(SUBSTITUTE(TRIM(A2)," ",REPT(" ",99)),100,99))&" "," "&LEFT(TRIM(MID(SUBSTITUTE(TRIM(A2)," ",REPT(" ",99)),100,99)))&". ")," "&TRIM(MID(SUBSTITUTE(TRIM(A2)," ",REPT(" ",99)),199,99))&" "," "&LEFT(TRIM(MID(SUBSTITUTE(TRIM(A2)," ",REPT(" ",99)),199,99)))&". "))

My "Initials from first and last names" formula is only 3 characters shorter (taking advantage of the LEFT functions default behavior); however my "Initials from first, middle and last names" formula is about half the size of yours and my "Create middle name initials" formula is a little more than 60% the size of yours.

Rick Rothstein (MVP - Excel),

Great, they worked perfectly!

Thanks for posting!

[...] How to create initials from a list of first, middle and last names [Get Digital help] [...]

Oscar, have I got a treat for you. Assuming that there will never be any cells with more than four names in it, here is an amazingly short formula (considering what has been posted earlier) that I have just come up with...

=LEFT(A2,FIND(" ",A2))&IF(LEN(A2)-LEN(SUBSTITUTE(A2," ",""))>1,LEFT(TRIM(A3))&LEFT(TRIM(MID(SUBSTITUTE(A2," ",REPT(" ",99)),100,99)))&". ","")&IF(LEN(A2)-LEN(SUBSTITUTE(A2," ",""))=3,LEFT(TRIM(MID(SUBSTITUTE(A2," ",REPT(" ",99)),199,99)))&". ","")&TRIM(LEFT(RIGHT(SUBSTITUTE(" "&A2," ",REPT(" ",99)),99),99))

Sorry, I forgot to mention... the formula is for creating middle name initials.

Okay, in addition to the much shorter formula for creating middle name initials that I just posted above, here is a shorter formula for the initials from first, middle, last names as well...

=TRIM(LEFT(A2)&" "&LEFT(TRIM(MID(SUBSTITUTE(A2," ",REPT(" ",99)),100,99)))&" "&LEFT(TRIM(MID(SUBSTITUTE(A2," ",REPT(" ",99)),199,99))))

Rick Rothstein (MVP - Excel),

Thank you for commenting!

I can´t get your formulas working, check out the attached file. Sheet 2 and column C and D.

Initialsv2.xlsx

I suspect wordpress removing characters.

@Oscar,

It looks like I had copied the wrong formula for the "creating middle name initials"... there was an A3 reference that should have been an A2 reference and there was an extra TRIM function call concatenated onto the part displaying the first initial... I remember having fixed both of those before posting, so I must have copied the wrong formula when I created my comment here. Sorry. Fixing those made the formula into the final form I meant to post, but that did not take care of all the problems though, as I did not account for extra leading and trailing spaces around the names (which is why the "initials from first, middle, last names" formula failed as well). Here are the fixed formula which should now work for you (longer than originally intended because of the added TRIM function calls to take care of the leading and trailing spaces, but still noticeably shorter than my previous short formulas from last year)...

Creating middle name initials

-----------------------------------------------------------

=LEFT(TRIM(A2),FIND(" ",TRIM(A2)))&IF(LEN(TRIM(A2))-LEN(SUBSTITUTE(TRIM(A2)," ",""))>1,LEFT(TRIM(MID(SUBSTITUTE(TRIM(A2)," ",REPT(" ",99)),100,99)))&". ","")&IF(LEN(TRIM(A2))-LEN(SUBSTITUTE(TRIM(A2)," ",""))=3,LEFT(TRIM(MID(SUBSTITUTE(TRIM(A2)," ",REPT(" ",99)),199,99)))&". ","")&TRIM(LEFT(RIGHT(SUBSTITUTE(" "&TRIM(A2)," ",REPT(" ",99)),99),99))

Initials from first, middle, last names

-----------------------------------------------------------

=TRIM(LEFT(TRIM(A2))&" "&LEFT(TRIM(MID(SUBSTITUTE(TRIM(A2)," ",REPT(" ",99)),100,99)))&" "&LEFT(TRIM(MID(SUBSTITUTE(TRIM(A2)," ",REPT(" ",99)),199,99))))

By the way, I noticed you had array-entered the formulas in the workbook you linked to in your last message... the above formulas do not need to be array-entered, they will work fine when normally entered.

Silly me... I have two occurances in my "Creating middle name initials" formula where I TRIM cell A2 only to then follow do that by removing all the spaces in cell A2. Removing those two unnecessary TRIM function calls shortens the formula by 12 characters without affecting the formulas ultimate action. Here is that revised formula...

=LEFT(TRIM(A2),FIND(" ",TRIM(A2)))&IF(LEN(TRIM(A2))-LEN(SUBSTITUTE(A2," ",""))>1,LEFT(TRIM(MID(SUBSTITUTE(TRIM(A2)," ",REPT(" ",99)),100,99)))&". ","")&IF(LEN(TRIM(A2))-LEN(SUBSTITUTE(A2," ",""))=3,LEFT(TRIM(MID(SUBSTITUTE(TRIM(A2)," ",REPT(" ",99)),199,99)))&". ","")&TRIM(LEFT(RIGHT(SUBSTITUTE(" "&TRIM(A2)," ",REPT(" ",99)),99),99))

Rick Rothstein (MVP - Excel),

I got your formulas working, thanks for posting!

[…] How to create initials from a list of first, middle and last names [Get Digital help] […]

[…] How to create initials from a list of first, middle and last names [Get Digital help] […]

[…] How to create initials from a list of first, middle and last names [Get Digital help] […]

[…] How to create initials from a list of first, middle and last names [Get Digital help] […]