## INDEX and MATCH – multiple criteria and multiple results

The formula in cell C14 returns multiple values from column Item. It uses multiple criteria specified in C12:C13 and applied to column Color.

This formula can only retrieve one value per criteria, read this article to extract multiple values per criteria.

This should be an array formula, however, the second INDEX function makes this formula a regular formula.

### Explaining formula in cell C14

The MATCH function returns the relative position of a value in an array or cell reference, this example has two values that makes it return an array of 2 values.

MATCH($C$12:$D$12, $B$3:$B$10, 0) returns {3, 2}

Green is found in B5 and that value is the third value in cell range B3:B10, the MATCH function returns 3.

Blue is found in B4 and that value is the second value in cell range B3:B10, the MATCH function returns 2.

INDEX(MATCH($C$12:$D$12, $B$3:$B$10, 0), )

The INDEX function makes this operation returning an array without you needing to enter the formula as an array formula.

SMALL(INDEX(MATCH($C$12:$D$12, $B$3:$B$10, 0), ), ROWS($A$1:A1))

The SMALL function returns the k-th smallest value, depending on what number ROWS($A$1:A1) returns.

ROWS($A$1:A1) has two cell references, the first one is an absolute reference and the second one is a relative cell reference.

The relative cell reference changes when you copy the cell and paste it to the cell below, ROWS($A$1:A2) returns 2. The SMALL function returns the second smallest number in C15.

INDEX($C$3:$C$10, SMALL(INDEX(MATCH($C$12:$D$12, $B$3:$B$10, 0), ), ROWS($A$1:A1)))

Lastly the INDEX function retrieves a value in C3:C10 based on the number returned from the SMALL function.

### Download Excel *.xlsx file

INDEX and MATCH - multiple criteria and multiple results.xlsx

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### 4 Responses to “INDEX and MATCH – multiple criteria and multiple results”

### Leave a Reply to Justin

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I'm building a workbook to search for any results that may use up to 34 criteria. So far I've built a formula from the website to fill six criteria, and I've hit a snag. The formula is creating duplicates. I want to avoid creating a list of results with duplicate values, then building a separate formula to create a list of unique values. Is there a way to do that all in one formula?

Here's the formula: =INDEX(Name,SMALL(IF(COUNTIF($E$20:$E$25,Category), MATCH(ROW(Category),ROW(Category)),""),ROWS($A$1:A1)))

Name = B3:B59

Category = AH3:AM59

Justin,

Yes, it is possible. If you enter the formula in cell F2 the formula becomes:

=INDEX(Name,SMALL(IF(COUNTIF($E$20:$E$25,Category)*(COUNTIF($F$1:F1,Category)=0), MATCH(ROW(Category),ROW(Category)),""),ROWS($A$1:A1)))

Hey Good Day,

can u do it if you have multiple person in same organization like

Org | Name | Badge | GC

649238 Rayn 64982 08

649238 Jhon 78421 11

649238 sara 76899 06

when i setup it with index match it gives me Rayn duplicated.

Rayn

The following link takes you to an article that demonstrates how to extract records based on a lookup value:

https://www.get-digital-help.com/2009/10/25/how-to-return-multiple-values-using-vlookup-in-excel/#multiple