Sum unique values in excel
Question: I have a list of values, and i want to sum only unique values, how?
Answer:
If unique values are values occuring only once in a a list, here is the formula to sum unique values.
Formula: =SUM(IF(COUNTIF(List, List)=1, List, "")) + Ctrl + Shift + Enter
If unique values are values occuring twice or more but are to be summed only once, here is the formula. (Duplicates are merged into one value creating a distinct list)
Formula: =SUM(IF(IF(MATCH(List, List, 0)=(ROW(List)-ROW(List_start)+1), (ROW(List)-ROW(List_start)+1), 0)<>0, List, "")) + Ctrl + Shift + Enter
I have used named ranges in this article. List = A2:A11 and List_start = A2.
Here is a picture from the excel file attached below the picture.
Download excel example file.
sum-distinct-values
(Excel 97-2003 Workbook *.xls)
Functions in this article:
IF(logical_test;[value_if:true];[value_if_false])
Checks whether a condition is met, and returns one value if TRUE, and another value if FALSE
COUNT(value1;[value2])
Counts the number of cells in a range that contain numbers
ROW(reference) returns the rownumber of a reference
MATCH(lookup_value;lookup_array; [match_type])
Returns the relative position of an item in an array that matches a specified value
COUNTIF(range,criteria)
Counts the number of cells within a range that meet the given condition
SUM(number1,[number2],)
Adds all the numbers in a range of cells
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May 11th, 2010 at 3:47 am
I have given up trying to figure out the following problem as it seems over my head, and am
hoping there is a kind soul out there can help me out with the solution.
I am trying to setup a spreadsheet to make calculations which are then exported to Quickbooks.
The original data is returned to Excel from an Access database by msq. Each record relates to an order number and is tied to a
product, and there may be more than entry for each order number as an order may have more than one product.
The actual data import sheet looks something like this:
OrderNumber ItemNumber Date Product PricePerUnit CostPerUnit
4967 1 10-May-10 widget 430.92 306.00
4967 2 10-May-10 doohickey 256.33 165.00
4968 1 11-May-10 doohickey 256.33 165.00
The actual data export sheet looks something like this:
Date Name Account Account Type MEMO Split Account Amount
10-May-10 vendor1 Bank Credit Card 4967 Cost of Goods Sold -306.00
10-May-10 vendor1 Bank Credit Card 4967 Cost of Goods Sold -165.00
11-May-10 vendor2 Bank Credit Card 4968 Cost of Goods Sold -165.00
My problem is that I cannot figure out how to return the total only, and not individual amounts, for orders
with more than 1 item. I.E., how can I tell excel to return each OrderNumber only once, along with
the total for each, like this:
Date Name Account Account Type MEMO Split Account Amount
10-May-10 vendor1 Bank Credit Card 4967 Cost of Goods Sold -471.00
11-May-10 vendor2 Bank Credit Card 4968 Cost of Goods Sold -165.00
There is a little more to this, as I am also trying to include shipping costs, but I Am still trying to
figure out how to return the data using msq, which I am finding a little quirky to use at all, but I have
managed to at least get it to work on a basic level.
Anyhow, is there anyone there who can help? I would be very grateful and much obliged.
Thanks in advance.
AJ
May 24th, 2010 at 11:47 am
AJ,
see this post: http://www.get-digital-help.com/2010/05/22/how-to-return-the-total-for-orders-with-more-than-one-item-in-excel/