## Count multiple text strings in a cell range

*Article updated on February 13, 2018*

The array formula below counts how many times multiple text strings exist in a cell range. It is easy to add more text strings, adjust cell range D1:E1 horizontally. The formula takes into account if a text string exists multiple times in a single cell, see picture below.

Text strings "Car" and "bike" exist 5 times in cell range B3:B6.

### Case sensitive counting

**Array formula in cell E4:**

or use this slightly larger regular **formula**:

### Case insensitive counting

**Array formula in cell D2:**

or use this slightly larger regular **formula**:

### How to enter an array formula

- Select cell D2
- Click in formula bar

- Paste above array formula
- Press and hold CTRL + SHIFT
- Press Enter

The formula bar displays curly brackets:

**{**=SUM((LEN(A2:A5)-LEN(SUBSTITUTE(A2:A5,D1:E1,"")))/LEN(D1:E1))

**}**

### Explaining array formula in cell D2

**Step 1 - Count characters in each cell**

Len(A2:A5)

becomes

Len({"Car train"; "airplane bike"; "boat Car"; "rocket Car bus Car"})

and returns {9; 13; 8; 18}

**Step 2 - Replace existing text with new text string**

SUBSTITUTE(A2:A5,D1:E1,"")

becomes

SUBSTITUTE({"Car train"; "airplane bike"; "boat Car"; "rocket Car bus Car"},{"Car", "bike"},"")

and returns {" train", "Car train"; "airplane bike", "airplane "; "boat ", "boat Car"; "rocket bus ", "rocket Car bus Car"}

**Step 3 - Count characters in each value**

LEN(SUBSTITUTE(A2:A5, D1:E1, ""))

becomes

LEN({" train", "Car train"; "airplane bike", "airplane "; "boat ", "boat Car"; "rocket bus ", "rocket Car bus Car"})

and returns {6,9;13,9;5,8;12,18}

**Step 4 - Subtract**

LEN(A2:A5)-LEN(SUBSTITUTE(A2:A5,D1:E1,""))

becomes

{9; 13; 8; 18} - {6,9;13,9;5,8;12,18}

an returns

{3,0;0,4;3,0;6,0}

**Step 5 - Divide with length of each search string**

(LEN(A2:A5)-LEN(SUBSTITUTE(A2:A5,D1:E1,"")))/LEN(D1:E1)

becomes

{3,0;0,4;3,0;6,0}/LEN(D1:E1)

becomes

{3,0;0,4;3,0;6,0}/{3,4}

and returns {1,0;0,1;1,0;2,0}

**Step 6 - Sum all values**

SUM((LEN(A2:A5)-LEN(SUBSTITUTE(A2:A5,D1:E1,"")))/LEN(D1:E1))

becomes

SUM({1,0;0,1;1,0;2,0})

and returns 5 in cell D2

### Download excel *.xlsx file

Count how many times a string exists in a cell range (case insensitive)

Question: How do I count how many times a word exists in a range of cells? It does not have […]Count how many times a string exists in a cell range (case insensitive)

Question: How do I count how many times a word exists in a range of cells? It does not have […]Count how many times a string exists in a cell range (case insensitive)

Question: How do I count how many times a word exists in a range of cells? It does not have […]Count how many times a string exists in a cell range (case insensitive)

Question: How do I count how many times a word exists in a range of cells? It does not have […]### Leave a Reply

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