How to use the DCOUNTA function
Author: Oscar Cronquist Article last updated on May 05, 2022
The DCOUNTA function counts nonempty cells in a column you specify, in a database where records also meet a condition or criteria.
Formula in cell B15:
=DCOUNTA(B6:D12,3,B2:C4)
The formula counts records where the number is above 700 or below 250. Also, the cell must not be blank in column 3 (Number).
Only row 9 and row 12 match the criteria, the function returns 2 in cell B15.
Excel Function Syntax
DCOUNT(database, field, criteria)
Arguments
| database | Required. The cell reference to a list or database. |
| field | Optional. The field argument lets you choose which column to use. You can use the column name enclosed with double quotation marks or the corresponding column number. If not entered DCOUNTA counts all records in the database that match the condition. |
| criteria | Required. A cell reference to the criteria range. The criteria range needs to have column labels and a at least one condition below the column label. |
Comments
Excel defines a database as a list of related data in which rows of related information are records, and columns of data are fields. The first row of the list contains labels for each column.
Allowed criteria range characters are less than and greater than signs <>, use them to specify a criteria range. Also, asterisks * can be used to match partial strings.
You can place your criteria range wherever you want on your worksheet, however, it is not recommended below the list/database. The function needs a blank row below the list to work properly.
To include the entire list/database enter a blank line below the criteria range column labels.
Functions in this article
Functions in 'Database' category
The DOUNTA function function is one of many functions in the 'Database' category.
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Excel function categories
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Lets you control what a user can type into a cell. It allows you to specifiy conditions and show a custom message if entered data is not valid.
Lets the user work more efficiently by showing a list that the user can select a value from. This lets you control what is shown in the list and is faster than typing into a cell.
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A program or subroutine built in VBA that anyone can create. Use the macro-recorder to quickly create your own VBA macros.
UDF stands for User Defined Functions and is custom built functions anyone can create.
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