This blog article describes how to create teams randomly. There are twenty names in column B and four teams in column E. There will be five team members in each team. In column C a team is randomly selected in each cell.

Array formula in cell C2:

=INDEX($E$2:$E$5, LARGE((COUNTIF($C$1:C1, $E$2:$E$5)<5)*(ROW($1:$4)), RANDBETWEEN(1, SUMPRODUCT(--(COUNTIF($C$1:C1, $E$2:$E$5)<5)))))

This article demonstrates how to generate teams with different sizes:

Team generator

JD asks in this post: Dynamic team generator Hi, what if we have different number of people per team? So in […]

The following shows you how to setup a dynamic scoreboard, enter results and the scoreboard is automatically recalculated:

Dynamic scoreboard

Here comes another post about the MMULT function, today I made a dynamic scoreboard. There are five women competing and there […]

How to create an array formula

  1. Copy the aray formula above (Ctrl + c)
  2. Double click cell B2
  3. Paste (Ctrl + v)
  4. Press and hold Ctrl + Shift simultaneously
  5. Press Enter
  6. Release all keys

If you made the above steps correctly the formula now has a beginning and ending curly bracket, like this:

Don't enter these characters yourself, they appear automatically.

Learn the basics of Excel arrays

Array formulas allows you to do advanced calculations not possible with regular formulas.

How to copy formula

Copy cell C2 and paste it down.

Customize formula

COUNTIF($C$1:C1, $E$2:$E$5)<5 makes sure that each team has max five team members.

ROW($1:$4) gives a row number to each team. Example, if you have three teams, change it to ROW($1:$3) otherwise the formula won´t work.

Download excel sample file for this tutorial

Team Generator.xls
(Excel 97-2003 Workbook *.xls)

Functions in this article:

How to use Excel SUMPRODUCT function

Multiplies cell ranges and then sum all values.

Learn to use the COUNTIF function

Counts the number of times a value exists in a cell range.

SMALL function and LARGE function

This function lets you extract any number in a cell range based on sort rank.

INDEX function explained

Fetch a value in a data set based on coordinates.

Excel’s RAND function

Microsoft Excel has two useful functions for generating numbers. The RAND function and RANDBETWEEN function. RAND() function returns a random […]