In this blog post, I will demonstrate some VBA copying techniques that may be useful if you don't know the exact size of the cell range.

I will also at the very end explain a better solution that is far more easy to programmatically manipulate than a regular cell range.

Table of Contents

1. Copy cell range
2. Copy a dynamic cell range
3. Copy a dynamic cell range containing blank
4. Copy a dynamic cell range containing blank rows and blank cells
5. Excel defined Table

Let's start with a basic example.

How do I copy a cell range using VBA?

This macro copies cell range A1:B2 to A5:B6 in the active sheet. You can make the code even shorter than shown in the image above: Range("A1:B2").Copy Range("A5").

This technique is not dynamic because the ranges are hardcoded in the macro. It will also not only copy values but also cell formatting.

'Name macro
Sub CopyRange()

'Copy cell range A1:B2 and paste to cell A5
Range("A1:B2").Copy Range("A5")

End Sub

The following macro pastes only values not cell formatting.

'Name macro
Sub CopyRange()

'Copy cell range A1:B2
Range("A1:B2").Copy

'Paste values to cell A5
Range("A5").PasteSpecial xlPasteValues

End Sub

Microsoft Excel reference: Worksheet Range Property

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How do I copy a dynamic cell range using VBA?

A dynamic cell range is a cell range that may change from time to time, you don't know exactly the size.

The current region is a cell range surrounded by blank rows and columns, in other words, non-contiguous or non-adjacent cell ranges

This is equivalent to the shortcut keys Ctrl + A. This works very well if the cell range doesn't have blank rows or columns.

'Name macro
Sub CopyRange1()

'Use cell A1 to copy it and all adjacent values to cell A5
Range("A1").CurrentRegion.Copy Range("A5")

End Sub

Microsoft Excel reference: Range.CurrentRegion Property

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How do I copy a dynamic cell range containing blank rows using VBA?

The image above shows a blank row making the cell range non-contiguous or non-adjacent. In order to get the entire range Excel starts at the last cell in column A and looks for the first non-empty value upwards.

The row number is then used to build the cell range you want to copy.

'Name macro
Sub CopyRange2()

'Save row number of last non-empty cell to variable Lrow
Lrow = Range("A" & Rows.Count).End(xlUp).Row

'Copy cell range A1 to last row of non-empty cell and append it to column B then paste to cell A9
Range("A1:B" & Lrow).Copy Range("A9")

End Sub

Microsoft Excel reference: End Property 

Microsoft Excel reference: Worksheet Rows Property

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How do I copy a dynamic cell range containing blank rows and blank cells using VBA?

This example demonstrates a scenario where a cell range (A1:B6) has a blank row (4) and a blank cell (A6), you have to check both columns in order to identify the row of the last non-empty value.

The MAX function returns the maximum row number from these two columns.

'Name macro
Sub CopyRange3()

'Save largest number of last non-empty row based on column A and B to variable Lrow
Lrow = Application.Max( _
Range("A" & Rows.Count).End(xlUp).Row, _
Range("B" & Rows.Count).End(xlUp).Row)

'Use variable Lrow to build a cell reference then copy cell range and paste to cell A9
Range("A1:B" & Lrow).Copy Range("A9")

End Sub

Microsoft Excel reference: End Property 

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Excel defined Table

I highly recommend you use an Excel defined Table, it is dynamic by design. This way you will save a lot of time and effort to create code that will handle all possible scenarios.

'Name macro
Sub CopyTable()

'Copy Excel defined Table Table1 located active worksheet
Range("Table1").Copy

'Paste only values to cell B7
Range("B7").PasteSpecial xlPasteValues

End Sub

The above macro copies Table1 and pastes only values and not formatting to cell B7, you can see the result in the image above.

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Get the Excel file

copying-techniques.xlsm

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