Extract a unique distinct list sorted from A-Z from range in excel
Inspired from a comment in this article Unique values from multiple columns using array formulas I have now created this article. From a range spanning multiple rows and columns I extract a unique distinct list sorted from A-Z.

Array formula in B8:
=INDEX(tbl, SMALL(IF(SMALL(IF(COUNTIF($B$7:B7, tbl)=0, COUNTIF(tbl, "<"&tbl)+1, ""), 1)=COUNTIF(tbl, "<"&tbl)+1, ROW(tbl)-MIN(ROW(tbl))+1), 1), MATCH(MIN(IF(COUNTIF($B$7:B7, tbl)>0, "", COUNTIF(tbl, "<"&tbl)+1)), INDEX(COUNTIF(tbl, "<"&tbl)+1, SMALL(IF(SMALL(IF(COUNTIF($B$7:B7, tbl)=0, COUNTIF(tbl, "<"&tbl)+1, ""), 1)=COUNTIF(tbl, "<"&tbl)+1, ROW(tbl)-MIN(ROW(tbl))+1), 1), , 1), 0), 1) + CTRL + SHIFT + ENTER copied as far down as necessary.
Named ranges
tbl (B2:E5)
What is named ranges?
How to implement array formula to your workbook
Change the named range. If your list starts at, for example, F3. Change $B$7:B7 in the above formulas to F2:$F$2.
Download excel sample file for this tutorial.
extract-a-unique-distinct-list-sorted-A-Z-from-a-range.xls
(Excel 97-2003 Workbook *.xls)
Functions in this article:
COUNTIF(range,criteria)
Counts the number of cells within a range that meet the given condition
SUM(number1,[number2],)
Adds all the numbers in a range of cells
IF(logical_test;[value_if:true];[value_if_false])
Checks whether a condition is met, and returns one value if TRUE, and another value if FALSE
MATCH(lookup_value;lookup_array; [match_type]
Returns the relative position of an item in an array that matches a specified value
INDEX(array,row_num,[column_num])
Returns a value or reference of the cell at the intersection of a particular row and column, in a given range
SMALL(array,k) Returns the k-th smallest row number in this data set.
This blog article is one out of thirteen articles on the same subject "unique".
- How to extract a unique distinct list from a column in excel
- Extract a unique distinct list from two columns using excel 2007 array formula
- Extract a unique distinct list from three columns in excel
- Extract distinct unique sorted year and month list from a date series in excel
- Create a unique distinct list from a date range in excel
- Unique values from multiple columns using array formulas
- Extract a unique distinct list sorted from A-Z from range in excel
- Sort a range by occurence using array formula in excel
- Filter unique distinct values from two ranges combined in excel 2007
- Create a unique list and sort by occurrances from large to small
- Unique list to be created from a column where an adjacent column has text cell values
- Create unique list from column where an adjacent column meets criteria
- How to create a unique distinct list where other columns meet two criteria
Related posts:
- Extract a unique distinct list sorted alphabetically removing blanks from a range in excel
- Unique distinct list from a column sorted A to Z using array formula in excel
- Unique distinct list sorted based on occurrance in a column in excel
- Filter unique distinct list sorted based on sum of adjacent values using array formula in excel
- Create unique distinct list sorted based on text length using array formula in excel
- Filter a column and create a new unique list sorted from A to Z using array formula in excel
- Create a unique distinct sorted list containing both numbers text removing blanks in excel
- Create a unique distinct text list from a range containing both numerical and text values in excel
- Validate unique distinct list in excel


September 15th, 2009 at 5:13 pm
This is exactly what I've been looking for... almost. It breaks if there are blank cells in the named range. Is there a way to get this to work if there are blanks in the range?
Thanks.
September 16th, 2009 at 10:47 pm
Dave,
see this blog post: http://www.get-digital-help.com/2009/09/16/extract-a-unique-distinct-list-sorted-alphabetically-removing-blanks-from-a-range-in-excel/