Filter overlapping date ranges
This blog article describes how to extract coinciding date ranges using array formulas, the image above shows random date ranges in cell range B3:C25.
Table of Contents
1. Filter overlapping date ranges
Overlapping date ranges
Array formula in cell E4:
To enter an array formula, type the formula in a cell then press and hold CTRL + SHIFT simultaneously, now press Enter once. Release all keys.
The formula bar now shows the formula with a beginning and ending curly bracket telling you that you entered the formula successfully. Don't enter the curly brackets yourself.
Copy cell E4 and paste down as far as needed.
Array formula in cell F4:
Copy cell F4 and paste down as far as needed.
Date ranges without overlapping
Array formula in cell E17:
Copy cell E17 and paste down as far as needed.
Array formula in cell F17:
Copy cell F17 and paste down as far as needed.
Explaining array formula in cell E4
=SMALL(IF(COUNTIFS($B$3:$B$25, "<="&$C$3:$C$25, $C$3:$C$25, ">="&$B$3:$B$25)>1, $B$3:$B$25, ""), ROW(A1))
Step 1 - Find overlapping date ranges
The COUNTIFS function calculates the number of cells across multiple ranges that equals all given conditions.
=SMALL(IF(COUNTIFS($B$3:$B$25, "<="&$C$3:$C$25, $C$3:$C$25, ">="&$B$3:$B$25)>1, $B$3:$B$25, ""), ROW(A1))
COUNTIFS($B$3:$B$25, "<="&$C$3:$C$25, $C$3:$C$25, ">="&$B$3:$B$25)
becomes
COUNTIFS({40109;40171;40210; 40264;40397;40405;40417;40457; 40500;40545;40611;40617;40726;40777;40791;40802;40831;40882;40994; 41014;41040;41127;41182}, "<="&{40137;40188;40268;40264;40401; 40413;40447;40517;40503; 40608;40613;40710;40773;40791;40817;40812;40875; 40927;41010;41085;41086;41168;41262}, ${40137;40188;40268;40264;40401; 40413;40447;40517;40503; 40608;40613;40710;40773;40791;40817;40812;40875;40927; 41010;41085;41086;41168;41262}, ">="&${40109;40171;40210;40264;40397;40405; 40417;40457; 40500;40545;40611;40617;40726;40777;40791;40802;40831;40882;40994; 41014;41040;41127;41182}) and returns {1;1;2;2;1;1;1;2;2;1;1;1;1;2;3;2;1;1;1;2;2;1;1}
COUNTIFS($B$3:$B$25, "<="&$C$3:$C$25, $C$3:$C$25, ">="&$B$3:$B$25)>1
returns
{FALSE;FALSE;TRUE; TRUE;FALSE;FALSE;FALSE;TRUE;TRUE;FALSE; FALSE;FALSE;FALSE;TRUE;TRUE;TRUE;FALSE;FALSE; FALSE;TRUE;TRUE;FALSE;FALSE}
Step 2 - Convert boolean array to start dates
The IF function has three arguments, the first one must be a logical expression. If the expression evaluates to TRUE then one thing happens (argument 2) and if FALSE another thing happens (argument 3).
=SMALL(IF(COUNTIFS($B$3:$B$25, "<="&$C$3:$C$25, $C$3:$C$25, ">="&$B$3:$B$25)>1, $B$3:$B$25, ""), ROW(A1))
IF(COUNTIFS($B$3:$B$25, "<="&$C$3:$C$25, $C$3:$C$25, ">="&$B$3:$B$25)>1, $B$3:$B$25, "")
becomes
IF({FALSE;FALSE;TRUE;TRUE; FALSE;FALSE;FALSE;TRUE;TRUE;FALSE; FALSE;FALSE;FALSE;TRUE;TRUE;TRUE;FALSE;FALSE; FALSE;TRUE;TRUE;FALSE;FALSE}, {40109;40171;40210; 40264;40397;40405;40417;40457;40500; 40545;40611;40617;40726;40777;40791;40802;40831;40882; 40994;41014;41040;41127;41182}, "")
and returns
{"";"";40210;40264; "";"";"";40457;40500;"";""; "";"";40777;40791;40802;"";"";""; 41014;41040;"";""}
Step 3 - Return the k-th smallest number in array
To be able to return a new value in a cell each I use the SMALL function to filter column numbers from smallest to largest.
The ROW function keeps track of the numbers based on a relative cell reference. It will change as the formula is copied to the cells below.
SMALL(array,k) returns the k-th smallest number in this data set.
=SMALL(IF(COUNTIFS($B$3:$B$25, "<="&$C$3:$C$25, $C$3:$C$25, ">="&$B$3:$B$25)>1, $B$3:$B$25, ""), ROW(A1))
becomes
=SMALL({"";"";40210;40264;"";""; "";40457;40500;"";"";"";"";40777;40791;40802;"";"";"";41014; 41040;"";""}, ROW(A1))
becomes
=SMALL({"";"";40210;40264;"";""; "";40457;40500;"";"";"";"";40777;40791;40802;"";"";""; 41014;41040;"";""}, 1) and returns 40210 (1-Feb-2010)
2. Filter overlapping date ranges - Excel 365
This section demonstrates an Excel 365 formula that automatically spills values below and to the right as far as needed.
Excel 365 formula in cell E4:
Excel 365 formula in cell E16:
Explaining formula in cell E4
Step 1 - Concatenate logical characters with date values
The ampersand character lets you join characters in an Excel formula. This technique works also with arrays.
"<="&$C$3:$C$25
becomes
"<="&{44637; 44688; 44768; 44764; 44901; 44913; 44947; 45017; 45003; 45108; 45113; 45210; 45273; 45291; 45317; 45312; 45375; 45427; 45510; 45585; 45586; 45668; 45762},{44637; 44688; 44768; 44764; 44901; 44913; 44947; 45017; 45003; 45108; 45113; 45210; 45273; 45291; 45317; 45312; 45375; 45427; 45510; 45585; 45586; 45668; 45762}
and returns
{"<=44637"; "<=44688"; "<=44768"; "<=44764"; "<=44901"; "<=44913"; "<=44947"; "<=45017"; "<=45003"; "<=45108"; "<=45113"; "<=45210"; "<=45273"; "<=45291"; "<=45317"; "<=45312"; "<=45375"; "<=45427"; "<=45510"; "<=45585"; "<=45586"; "<=45668"; "<=45762"}.
Step 2 - Count overlapping date ranges
The COUNTIFS function calculates the number of cells across multiple ranges that equals all given conditions.
Function syntax: COUNTIFS(criteria_range1, criteria1, [criteria_range2, criteria2]…)
COUNTIFS($B$3:$B$25,"<="&$C$3:$C$25,$C$3:$C$25,">="&$B$3:$B$25)
becomes
COUNTIFS({44609; 44671; 44710; 44764; 44897; 44905; 44917; 44957; 45000; 45045; 45111; 45117; 45226; 45277; 45291; 45302; 45331; 45382; 45494; 45514; 45540; 45627; 45682},"<="&{44637; 44688; 44768; 44764; 44901; 44913; 44947; 45017; 45003; 45108; 45113; 45210; 45273; 45291; 45317; 45312; 45375; 45427; 45510; 45585; 45586; 45668; 45762},{44637; 44688; 44768; 44764; 44901; 44913; 44947; 45017; 45003; 45108; 45113; 45210; 45273; 45291; 45317; 45312; 45375; 45427; 45510; 45585; 45586; 45668; 45762},">="&{44609; 44671; 44710; 44764; 44897; 44905; 44917; 44957; 45000; 45045; 45111; 45117; 45226; 45277; 45291; 45302; 45331; 45382; 45494; 45514; 45540; 45627; 45682})
becomes
COUNTIFS({44609; 44671; 44710; 44764; 44897; 44905; 44917; 44957; 45000; 45045; 45111; 45117; 45226; 45277; 45291; 45302; 45331; 45382; 45494; 45514; 45540; 45627; 45682},{"<=44637"; "<=44688"; "<=44768"; "<=44764"; "<=44901"; "<=44913"; "<=44947"; "<=45017"; "<=45003"; "<=45108"; "<=45113"; "<=45210"; "<=45273"; "<=45291"; "<=45317"; "<=45312"; "<=45375"; "<=45427"; "<=45510"; "<=45585"; "<=45586"; "<=45668"; "<=45762"},{">=44609"; ">=44671"; ">=44710"; ">=44764"; ">=44897"; ">=44905"; ">=44917"; ">=44957"; ">=45000"; ">=45045"; ">=45111"; ">=45117"; ">=45226"; ">=45277"; ">=45291"; ">=45302"; ">=45331"; ">=45382"; ">=45494"; ">=45514"; ">=45540"; ">=45627"; ">=45682"})
and returns
{1;1;2;2;1;1;1;2;2;1;1;1;1;2;3;2;1;1;1;2;2;1;1}
Step 3 - Return true if more than one overlapping date range
The larger than character is a logical character that returns true if the condition is met and false if not.
COUNTIFS($B$3:$B$25,"<="&$C$3:$C$25,$C$3:$C$25,">="&$B$3:$B$25)>1
becomes
{1;1;2;2;1;1;1;2;2;1;1;1;1;2;3;2;1;1;1;2;2;1;1}>1
and returns
{FALSE; FALSE; TRUE; TRUE; FALSE; FALSE; FALSE; TRUE; TRUE; FALSE; FALSE; FALSE; FALSE; TRUE; TRUE; TRUE; FALSE; FALSE; FALSE; TRUE; TRUE; FALSE; FALSE}
Step 4 - Extract rows based on boolean values
The FILTER function extracts values/rows based on a condition or criteria.
Function syntax: FILTER(array, include, [if_empty])
FILTER(B3:C25,COUNTIFS($B$3:$B$25,"<="&$C$3:$C$25,$C$3:$C$25,">="&$B$3:$B$25)>1)
becomes
FILTER(B3:C25, {FALSE; FALSE; TRUE; TRUE; FALSE; FALSE; FALSE; TRUE; TRUE; FALSE; FALSE; FALSE; FALSE; TRUE; TRUE; TRUE; FALSE; FALSE; FALSE; TRUE; TRUE; FALSE; FALSE})
and returns
{44710,44768; 44764,44764; 44957,45017; 45000,45003; 45277,45291; 45291,45317; 45302,45312; 45514,45585; 45540,45586}
Overlapping category
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