## How to use the COUNTIFS function

The COUNTIFS function calculates the number of cells across multiple ranges that equals all given conditions.

It allows you to use up to 254 arguments or 127 criteria pairs.

Formula in cell E3:

Lucy and 5 are found twice, in row 3 and 7, the function returns 2 in cell E3.

### Excel Function Syntax

COUNTIFS(*criteria_range1*, *criteria1*, [*criteria_range2*, *criteria2*]โฆ)

### Arguments

criteria_range1 |
Required. The cell range you want to count the cells meeting a condition. |

criteria1 |
Required. The condition that you want to count. |

[criteria_range2] |
Optional. Additional ranges, up to 127 pairs. |

[criteria2] |
Optional. Additional ranges, up to 127 pairs. |

### Comments

The optional wildcard characters make the COUNTIFS function even more powerful, these characters are * asterisk and question marks ? The question mark ? matches a single character while the * asterisk matches any sequence of characters even 0 (zero) characters.

The really interesting stuff happens when you use the function in an array formula. The number of values in each criteron argument determines how many values the function returns, however, all criteria arguments must use the same number of conditions. If one value is used, like in example 1 and 2. A single value is returned.

In examples 3 and 4, five values are used in each criterion argument and the COUNTIFS function returns five values. Remember to enter the formulas as an array formula.

### Example 1 - Using two conditions

This example demonstrates the COUNTIFS function with two conditions applied to two separate columns. The COUNTIFS function counts a record when both conditions are met on the same row.

This formula checks if text string "AA" is found in cell range B9:B13 and if 10 is found in cell range C9:c13. Row 9 and 12 contain both conditions and 2 are returned to cell G9.

COUNTIFS(B9:B13,E9,C9:C13,F9)

becomes

COUNTIFS({"**AA**";"BB";"CC";"**AA**";"BB"},"**AA**",{**10**;20;30;**10**;40},10)

and returns 2 in cell G9.

The calculation above shows two arrays and ou can tell that by the curly brackets {}.

The values in those arrays are separated by a semicolon meaning the values are on a row each.

Here is a post where I use this technique: Highlight duplicate rows

### Example 2 - Logical operators

The following formula counts how many times text string "Han" equals a cell value in cell range C9:C13, it also checks if dates in cell range B9:B13 are larger than or equal to February 1st, 2013 and smaller than or equal to February 28, 2013.

Three conditions in total applied to two cell ranges, this also demonstrates that you can use logical operators with conditions. Make sure you use double-quotes around the logical operators and an ampersand to concatenate the values with the logical operators.

Here is a list of all logical operators you can use and their combinations.

- = equal to
- < less than
- > larger than
- <= less than or equal to
- >=larger than or equal to
- <> not equal to

COUNTIFS(B9:B13, ">="&E9, B9:B13, "<="&F9, C9:C13, G9)

becomes

COUNTIFS({41275; 41307; 41324; 41336; 41325}, ">="&41306, {41275; 41307; 41324; 41336; 41325}, "<="&41333, {"Luke"; "Han"; "Ben"; "Luke"; "Han"}, "Han")

and returns 2 in cell E12. Row 9 and 13 have the word "Han" and is in month February 2013.

Here is a post where I use comparison operators: Filter overlapping date ranges

### Example 3 - Count duplicate records

The following array formula counts each cell value in each row and returns an array of values.

I demonstrated in example 1 and 2 above how to use a single condition in each criteria argument, the formula above demonstrates what happens if you use multiple conditions.

Note, you will receive an error if you don't use the same number of conditions in each criteria argument.

COUNTIFS(B9:B13, B9:B13, C9:C13, C9:C13)

becomes

COUNTIFS({"Asia"; "Africa"; "Asia"; "Asia"; "Asia"},{"Asia"; "Africa"; "Asia"; "Asia"; "Asia"},{"Luke"; "Han"; "Ben"; "Luke"; "Han"},{"Luke"; "Han"; "Ben"; "Luke"; "Han"})

and returns this array {2; 1; 1; 2; 1} in cell range D9:D13. This array is interesting because it identifies how many times each record occurs in the data set.

Here are two posts where I use this technique:

### Example 4 -

In this example, I am using a single cell value as a *criteria_range* argument and a cell range as *criteria *argument*. *This may seem confusing but it is definitely possible and sometimes very useful.

COUNTIFS(B17,B9:B13,C17,C9:C13)

becomes

COUNTIFS("Asia", {"Asia"; "Africa"; "Asia"; "Africa"; "Australia"}, "Ben", {"Luke"; "Han"; "Ben"; "Luke"; "Han"})

and returns {0; 0; 1; 0; 0} in cell range D9:D13.

### Articles with the 'COUNTIFS' Function

The following 5 articles have formulas that contain the COUNTIFS function.

Lookup multiple values across columns and return a single value

This article demonstrates how to get a value from a dataset based on multiple conditions across multiple columns. S.Babu asks: [โฆ]

Filter shared records from two tables

I will in this blog post demonstrate a formula that extracts common records (shared records) from two data sets in [โฆ]

Filter unique distinct records

Table of contents Filter unique distinct row records Filter unique distinct row records but not blanks Filter unique distinct row [โฆ]

Prevent duplicate records [Data Validation]

Debra Dalgleish demonstrated last week how to block duplicate entries in excel table. I made a comment and I thought I would share [โฆ]

Highlight cells based on coordinates

The picture above shows Conditional Formatting highlighting cells in cell range F3:Y22 based on row and column values in column B [โฆ]

### Functions in 'Statistical'

The COUNTIFS function function is one of many functions in the 'Statistical' category.

How to use the AVEDEV function

The AVEDEV function calculates the average of the absolute deviations of data points from their mean. The absolute deviation from the [โฆ]

How to use the AVERAGE function

Calculates the average of numbers in a cell range. In other words, the sum of a group of numbers and [โฆ]

How to use the AVERAGEA function

The AVERAGEA function returns the average of a group of values. Text and boolean value FALSE evaluates to 0. TRUE to [โฆ]

How to use the AVERAGEIF function

The AVERAGEIF function returns the average of cell values that are valid for a given condition. Formula in cell D3: [โฆ]

How to use the AVERAGEIFS function

The AVERAGEIFS function returns the average of cell values that evaluates to TRUE for multiple criteria. Formula in cell F6: =AVERAGEIFS(D3:D8,B3:B8,F3,C3:C8,G3) [โฆ]

How to use the BETA.DIST function

The BETA.DIST function calculates the beta distribution. It represents outcomes in the form of probabilities. This function was introduced in Excel [โฆ]

How to use the BETA.INV function

The BETA.INV function calculates the inverse of the cumulative beta distribution. This function has replaced the BETA.INV function and was [โฆ]

How to use the BINOM.DIST function

The BINOM.DIST function calculates the individual term binomial distribution probability, use this function when the success probability is constant through [โฆ]

How to use the BINOM.INV function

The BINOM.INV function calculates the minimum value for which the binomial distribution is equal to or greater than a given [โฆ]

How to use the CHISQ.DIST function

The CHISQ.DIST function calculates the probability of the chi-squared distribution. Use this function to check if a hypothesize is valid. It [โฆ]

How to use the CHISQ.DIST.RT function

The CHISQ.DIST.RT function was introduced in Excel 2010 and calculates the right-tailed probability of the chi-squared distribution. It has replaced the [โฆ]

How to use the CHISQ.INV function

The CHISQ.INV function was introduced in Excel 2010 and calculates the inverse of the left-tailed probability of the chi-squared distribution. [โฆ]

How to use the CHISQ.INV.RT function

The CHISQ.INV.RT function was introduced in Excel 2010 and calculates the inverse of the right-tailed probability of the chi-squared distribution. [โฆ]

How to use the CHISQ.TEST function

The CHISQ.TEST function calculates the test for independence, the value returned from the chi-squared statistical distribution and the correct degrees [โฆ]

How to use the CONFIDENCE.NORM function

The CONFIDENCE.NORM function calculates the confidence interval for a population mean. Formula in cell C7: =CONFIDENCE.NORM(C3,C4,C5) Excel Function Syntax CONFIDENCE.NORM(alpha,standard_dev,size) [โฆ]

How to use the CONFIDENCE.T function

The CONFIDENCE.T function calculates the confidence range for a population mean using a Student's t distribution. Formula in cell C7: [โฆ]

How to use the CORREL function

The CORREL function calculates the correlation between two groups of numbers. Formula in cell B12: =CORREL(C3:C9, D3:D9) The value in cell [โฆ]

The COUNT function counts all numerical values in an argument, it allows you to have up to 255 arguments. Blank [โฆ]

How to use the COUNTA function

The COUNTA function counts the non-empty or blank cells in a cell reference. The picture above demonstrates the COUNTA function [โฆ]

How to use the COUNTBLANK function

The COUNTBLANK function counts empty or blank cells in a range. The picture above demonstrates the COUNTBLANK function entered in [โฆ]

How to use the COUNTIF function

Counts the number of cells that meet a specific condition.

How to use the COUNTIFS function

Checks multiple conditions against the same number of cell ranges and counts how many times all criteria are met.

How to use the COVARIANCE.P function

The COVARIANCE.P function calculates the covariance meaning the average of the products of deviations for each pair in two different [โฆ]

How to use the COVARIANCE.S function

The COVARIANCE.S function calculates the sample covariance meaning the average of the products of deviations for each pair in two [โฆ]

How to use the EXPON.DIST function

The EXPON.DIST function calculates the exponential distribution representing an outcome in the form of probability. This function was introduced in Excel [โฆ]

How to use the F.DIST function

The F.DIST function calculates the F probability for two tests. This function was introduced in Excel 2010 and has replaced [โฆ]

How to use the F.DIST.RT function

The F.DIST.RT function calculates the right-tailed F probability for two tests. This function was introduced in Excel 2010 and has replaced [โฆ]

How to use the F.TEST function

The F.TEST function calculates the two-tailed probability from an F-test, the value shows if the variances from two data sets [โฆ]

How to use the FORECAST.LINEAR function

The FORECAST.LINEAR function calculates a value based on existing x and y values using linear regression. Use this function to [โฆ]

How to use the FREQUENCY function

Returns how many times values exist in a given range. Note, this function returns an array of values.

The GAMMA function calculates the GAMMA value. It is an extension of the factorial function, the argument is shifted down [โฆ]

How to use the GAMMA.DIST function

The GAMMA.DIST function calculates the gamma often used in queuing analysis (probability statistics) that may have a skewed distribution. This [โฆ]

How to use the GEOMEAN function

The GEOMEAN function calculates the geometric mean. It represents the typical value of a set of numerical values based on the [โฆ]

How to use the GROWTH function

The GROWTH function returns estimated exponential growth based on given data. It calculates the y-values for new x-values based on [โฆ]

How to use the INTERCEPT function

The INTERCEPT function returns a value representing the y-value where a line intersects the y-axis. The line is calculated using [โฆ]

The LARGE function calculates the k-th largest value from an array of numbers. Use the LARGE function, for example, to extract [โฆ]

How to use the LINEST function

The LINEST function returns an array of values representing the parameters of a straight line based on the "least squares" [โฆ]

How to use the LOGEST function

The LOGEST function returns an array of values representing the parameters of an exponential curve that fits your data, based [โฆ]

How to use the LOGNORM.DIST function

The LOGNORMDIST function calculates the lognormal distribution of argument x, based on a normally distributed ln(x) with the arguments of mean and standard_dev. This [โฆ]

The MAX function allows you to calculate the largest number in a cell range. The formula in cell D3 extracts [โฆ]

How to use the MAXIFS function

The MAXIFS function allows you to calculate the highest value based on a condition or criteria. Formula in cell G4: [โฆ]

How to use the MEDIAN function

The MEDIAN function calculates the median based on a group of numbers. The median is the middle number of a [โฆ]

The MIN function allows you to retrieve the smallest number in a cell range. The formula in cell D3 extracts [โฆ]

The MINA function returns the smallest number. Text values and blanks are ignored, boolean value TRUE evaluates to 1 and FALSE [โฆ]

How to use the MINIFS function

The MINIFS function calculates the smallest value based on a given set of criteria. Formula in cell E3: =MINIFS(C3:C10,B3:B10,"A") The [โฆ]

How to use the MODE.MULT function

The MODE.MULT function calculates the most frequent number in a cell range. It will return multiple numbers if they are equally [โฆ]

How to use the MODE.SNGL function

The MODE.SNGL function calculates the most frequent value in an array or cell range. Excel Function Syntax MODE.SNGL(number1,[number2],...) Arguments number1 [โฆ]

How to use the NORM.DIST function

The NORM.DIST function calculates the normal distribution for a given mean and standard deviation. Formula in cell C7: =NORM.DIST(C2,C3,C4,C5) Excel [โฆ]

How to use the NORM.INV function

The NORM.INV function calculates the inverse of the normal cumulative distribution for a given mean and standard deviation. Formula in [โฆ]

How to use the PERCENTRANK.EXC function

The PERCENTRANK.INC function calculates the percent rank of a given number in a data set. This function was introduced in [โฆ]

How to use the PERCENTRANK.INC function

The PERCENTRANK.INC function calculates the percent rank of a given number compared to the whole data set. The image above [โฆ]

How to use the PERMUT function

The PERMUT function returns the number of permutations for a set of elements that can be selected from a larger [โฆ]

How to use the PERMUTATIONA function

The PERMUTATIONA function returns the number of permutations for a specific number of elements that can be selected from a [โฆ]

The PHI function calculates a number of the density function for a standard normal distribution. Formula in cell C3: =PHI(B3) Excel [โฆ]

The PROB function calculates the probability that values in a range are between a given lower and upper limit. Probability [โฆ]

How to use the QUARTILE.EXC function

The QUARTILE.EXC function returns the quartile of a data set, use the QUARTILE.EXC function to divide data into groups. This [โฆ]

How to use the QUARTILE.INC function

The QUARTILE.INC function returns the quartile of a data set, based on percentile values from 0..1, inclusive. Use the Quartiles.inc [โฆ]

How to use the RANK.AVG function

The RANK.AVG function returns the rank of a number in a list of numbers. The number returned indicates its size [โฆ]

How to use the RANK.EQ function

The RANK.EQ function calculates the rank of a number in a list of numbers, based on its position if the [โฆ]

The SKEW function calculates the skewness of a group of values with an asymmetric tail from its mean value. Formula in [โฆ]

The SLOPE function calculates the slope of the linear regression line through coordinates. Formula in cell B10: =SLOPE(B3:B7,C3:C7) Excel Function [โฆ]

The SMALL function lets you extract a number in a cell range based on how small it is compared to the other numbers in the group.

How to use the STANDARDIZE function

The STANDARDIZE function calculates a normalized value from a distribution characterized by mean and standard_dev. Formula in cell C5: =STANDARDIZE(C2, [โฆ]

How to use the STDEV.P function

The STDEV.P function returns standard deviation based on the entire population. The standard deviation is how widely numbers are distributed [โฆ]

How to use the STDEV.S function

The STDEV.S function returns standard deviation based on a sample of the entire population. The standard deviation is how widely [โฆ]

How to use the STDEVA function

The STDEVA function estimates the standard deviation from a sample of values. Standard deviation shows how much the values differ [โฆ]

How to use the STDEVPA function

The STDEVPA function returns the standard deviation based on the entire population, including text and logical values. The standard deviation [โฆ]

The TREND function calculates values along a linear trend. Fits a straight line (using the method of least squares) to [โฆ]

How to use the TRIMMEAN function

The TRIMMEAN function calculates the mean of the interior of a data set. The function excludes a percentage of data [โฆ]

The VAR.P function returns the variance based on the entire population. The function ignores logical and text values. Variance shows [โฆ]

The VAR.S function tries to estimate the variance based on a sample of the population. The function ignores logical and [โฆ]

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[โฆ] COUNTIFS(criteria_range1,criteria1, criteria_range2, criteria2...) Counts the number of cells specified by a given set of conditions or criteria [โฆ]