Count text string in a range (case sensitive)
Question:
How do I count the number of times a text string exists in a column? The text string may exist multiple times in a cell.
Answer:
Array formula in cell B11:
How to create an array formula
 Copy array formula (Ctrl + c)
 Select cell B11

Paste array formula (Ctrl + v) to formula bar
 Press and hold Ctrl + Shift
 Press Enter
 Release all keys
You can also use this formula to count how many times a specific character exists in a column in excel.
Explain array formula in cell B11
=(SUM(LEN(tbl))SUM(LEN(SUBSTITUTE(tbl, $B$9, ""))))/LEN($B$9)
Step 1  Replace existing text strings with new text string in named range tbl (A1:A6)
=(SUM(LEN(tbl))SUM(LEN(SUBSTITUTE(tbl, $B$9, ""))))/LEN($B$9)
Substitute(text, old_text, new_text, [instance_num]) replaces existing text with new text in a text string
SUBSTITUTE(tbl, $B$9, "")
becomes
SUBSTITUTE({"AA";"BB CC AAB";"EEF DD GG BB";"HH AAII JJ";"KK LL MMA";"NNBB AA DD"}, "AA", "")
returns this array:
{"";"BB CC B";"EEF DD GG BB";"HH II JJ";"KK LL MMA";"NNBB DD"}
Step 2  Return the number of characters in the named range tbl (A1:A6) without text string "AA"
=(SUM(LEN(tbl))SUM(LEN(SUBSTITUTE(tbl, $B$9, ""))))/LEN($B$9)
SUM(LEN(SUBSTITUTE(tbl, $B$9, "")))
becomes
SUM(LEN({"";"BB CC B";"EEF DD GG BB";"HH II JJ";"KK LL MMA";"NNBB DD"}))
and returns 44
Step 3  Return the number of characters in the named range tbl (A1:A6)
=(SUM(LEN(tbl))SUM(LEN(SUBSTITUTE(tbl, $B$9, ""))))/LEN($B$9)
SUM(LEN(tbl))
becomes
SUM(LEN({"AA";"BB CC AAB";"EEF DD GG BB";"HH AAII JJ";"KK LL MMA";"NNBB AA DD"}))
becomes
SUM({2;9;12;10;9;10})
returns 52.
Step 4  Return the number of characters in cell B9
(SUM(LEN(tbl))SUM(LEN(SUBSTITUTE(tbl, $B$9, ""))))/LEN($B$9)
LEN($B$9)
becomes
LEN("AA")
returns 2.
Step 5  All together
=(SUM(LEN(tbl))SUM(LEN(SUBSTITUTE(tbl, $B$9, ""))))/LEN($B$9)
becomes
=(5244)/2)
becomes
=8/2
returns 4.
Named ranges
tbl (A1:A6)
What is named ranges?
Download excel example file
counttextstringinacolumn.xls
(Excel 972003 Workbook *.xls)
Functions in this article:
Len(text)
Returns the number of characters in a text string
Substitute(text, old_text, new_text, [instance_num])
Replaces existing text with new text in a text string
Sum(number1,[number2],)
Adds all the numbers in a range of cells
This blog article is one out of three articles on the same subject.
 Count number of times a string exist in multiple cells using excel formula
 Count text that occurs multiple times in excel cell
 Count occurences of a specific text string in a column in excel
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11 Responses to โCount text string in a range (case sensitive)โ
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Hi! can you do this to count the number of "yes"'s in column B if column A meets the requirement of being "c"
A B
a yes
a no
b yes
b no
b no
b yes
c yes
c yes
c no
d yes
d yes
Thanks!
@Arielle,
You can use the SUMPRODUCT function to do that...
=SUMPRODUCT((A1:A1000="c")*(B1:B1000="yes"))
Adjust the ranges as needed (but make sure they are both contain the same number of cells).
Hello,
I would like to do this, but with parts of a string, is it possible?
EX:
Column A  Column B  Column C
545 contasinvestimento
545 contasBolsa
546 contasinvestimento
545 contasinvestimento
Like, find how many times 545 has investimento.
Thanks.
Pedro Falcรฃo,
Formula:
=COUNTIFS(A1:A4,E2,B1:B4,"*"&E1&"*")
Thank you for commenting!
Oscar, thank you so much.
Unfortunatly the excel i have instaled for now is the 2003, only by the end of this year my company wil install the most recent, then i will be able to use the formula you gave me.
Is there any other way to do this in excel 2003?
Pedro Falcรฃo,
try this array formula:
=SUM(COUNTIF(E2,A1:A4)*NOT(ISERROR(SEARCH(E1,B1:B4))))
Donยดt forget to enter it as an array formula:
1. Press and hold CTRL + SHIFT
2. Press Enter
Works like a charm!!!
Thank you so much.
When I use this formula. it does not work
Don,
Did you create an array formula?
I have added new instructions to this post.
Hi Oscar,
Clear explination! Thanks
If you replace the value in A1 to "AAA" then the answer should be 5
But the formula gives 4, because you substitute the found substring with nothing.
I read your suggestion on https://www.getdigitalhelp.com/2018/04/17/countagivenpatterninacellvalue/
That is the right answer for 1 cell.
How do I use this formula for the search of a substring on the "tbl" from your example? Wich should give the answer 5........
Marcel Maatman
It is not possible to build an array with different number of rows and columns, like this:
1 1 1
2 3
1
This is needed for the formula to work. I need to think about this, not sure I can solve it. It can be done with a user defined function.