Author: Oscar Cronquist Article last updated on March 13, 2018

davidlim asks:

re: Count records between two dates and a criterion

based on the example, i was looking for 1 date and 1 criterion. i slightly modify the formula to

=SUMPRODUCT(--($B$1:$B$9=$E$2), --($A$1:$A$9=$E$3)) + ENTER

[assuming E2 = 9-2-2010]

the result would be 1 (one 'JA' found on 9-2-2010 date)

but this is summation of records found on 1 date with 1 criterion. It will not work if there is *multiple* 'JA' criterion exist on the same date because SUMPRODUCT summed up the records found.

I'm curious to know...

1) What if I want to know the UNIQUE DISTINCT records found on 1 date with 1 criterion?

2) Working on >100k rows of data, this formula literally slows down Excel (heavy calculation and recalculations). Is there an alternative to speed it up? UDF? array formula?



Array formula in cell D3:

=SUM(IF(($B$6:$B$11=B3)*($C$6:$C$11=C3), (1/COUNTIFS($B$6:$B$11, $B$6:$B$11, $C$6:$C$11, $C$6:$C$11, $D$6:$D$11, $D$6:$D$11)), 0))

How to create an array formula

  1. Copy (Ctrl + c) and paste (Ctrl + v) array formula into formula bar.
  2. Press and hold Ctrl + Shift.
  3. Press Enter once.
  4. Release all keys.

How the array formula in cell D3 works

Step 1 - Count records

=SUM(IF(($B$6:$B$11=B3)*($C$6:$C$11=C3), (1/COUNTIFS($B$6:$B$11, $B$6:$B$11, $C$6:$C$11, $C$6:$C$11, $D$6:$D$11, $D$6:$D$11)), 0))

COUNTIFS($B$6:$B$11, $B$6:$B$11, $C$6:$C$11, $C$6:$C$11, $D$6:$D$11, $D$6:$D$11)


COUNTIFS({"JA";"SH";"JA"; "JA";"JA";"SH"}, {"JA";"SH";"JA"; "JA";"JA";"SH"}, {40422;40423; 40423;40423;40423;40426}, {40422;40423; 40423;40423;40423;40426}, {"North";"South";"North"; "West";"West";"South"}, {"North";"South";"North"; "West";"West";"South"})

and returns array {1;1;1;2;2;1}

Step 2 - Filter records using name and date criteria

=SUM(IF(($B$6:$B$11=B3)*($C$6:$C$11=C3), (1/COUNTIFS($B$6:$B$11, $B$6:$B$11, $C$6:$C$11, $C$6:$C$11, $D$6:$D$11, $D$6:$D$11)), 0))

IF(($B$6:$B$11=B3)*($C$6:$C$11=C3), (1/COUNTIFS($B$6:$B$11, $B$6:$B$11, $C$6:$C$11, $C$6:$C$11, $D$6:$D$11, $D$6:$D$11)), 0)


IF(($B$6:$B$11=B3)*($C$6:$C$11=C3), (1/{1;1;1;2;2;1}), 0)


IF(({"JA";"SH";"JA";"JA";"JA";"SH"}="JA")*({40422;40423;40423;40423;40423;40426}=40423), (1/{1;1;1;2;2;1}), 0)


IF(({0;0;1;1;1;0}, (1/{1;1;1;2;2;1}), 0)


IF(({0;0;1;1;1;0}, {1;1;1;0,5;0,5;1}, 0)

and returns {0;0;1;0,5;0,5;0}

Step 3 - Sum values

=SUM(IF(($B$6:$B$11=B3)*($C$6:$C$11=C3), (1/COUNTIFS($B$6:$B$11, $B$6:$B$11, $C$6:$C$11, $C$6:$C$11, $D$6:$D$11, $D$6:$D$11)), 0))


=SUM({0;0;1;0,5;0,5;0}) and returns 2 in cell D3.

Download excel sample file for this tutorial.

Count unique distinct records between two dates and a condition.xlsx
(Excel 2007/2010 Workbook *.xlsx)

Functions in this article:

COUNTIFS(criteria_range1,criteria1, criteria_range2, criteria2...)
Counts the number of cells specified by a given set of conditions or criteria

Checks whether a condition is met, and returns one value if TRUE, and another value if FALSE

Adds all the numbers in a range of cells