Extract records containing negative numbers
Table of Contents
Extract negative values and adjacent cells (array formula)
Extract negative values and adjacent cells (Excel Filter)
Array formula in B23:
copied down as far as needed and then copied to the right as far as needed.
Explaining array formula in cell B23
Step 1 - Filter negative values and return their corresponding row number
IF($D$3:$D$18<0, ROW($D$3:$D$18)-MIN(ROW($D$3:$D$18))+1, "")
becomes
IF({1;5;0;-2;-5;2;4;4;-3;-4;-4;1;-1;0;-5;1}<0, ROW($D$3:$D$18)-MIN(ROW($D$3:$D$18))+1, "")
becomes
IF({FALSE; FALSE; FALSE; TRUE; TRUE; FALSE; FALSE; FALSE; TRUE; TRUE; TRUE; FALSE; TRUE; FALSE; TRUE; FALSE}, ROW($D$3:$D$18)-MIN(ROW($D$3:$D$18))+1, "")
becomes
IF({FALSE; FALSE; FALSE; TRUE; TRUE; FALSE; FALSE; FALSE; TRUE; TRUE; TRUE; FALSE; TRUE; FALSE; TRUE; FALSE}, {1; 2; 3; 4; 5; 6; 7; 8; 9; 10; 11; 12; 13; 14; 15; 16}, "")
and returns
{"";"";"";4;5;"";"";"";9;10;11;"";13;"";15;""}
Step 2 - Return the k-th smallest row number
SMALL(IF($D$3:$D$18<0, ROW($D$3:$D$18)-MIN(ROW($D$3:$D$18))+1, ""), ROW(A1))
becomes
SMALL({"";"";"";4;5;"";"";"";9;10;11;"";13;"";15;""}, ROW(A1))
becomes
SMALL({"";"";"";4;5;"";"";"";9;10;11;"";13;"";15;""}, 1)
and returns 4.
Step 3 - Return value from cell range
INDEX($B$3:$D$18, SMALL(IF($D$3:$D$18<0, ROW($D$3:$D$18)-MIN(ROW($D$3:$D$18))+1, ""), ROW(A1)), COLUMN(A1))
becomes
INDEX($B$3:$D$18, 4, 1)
becomes
INDEX({"MARGARET","ROBINSON",1; "DAVID","DAVIS",5; "MICHAEL","JONES",0; "MARIA","GARCIA",-2; "LISA","RODRIGUEZ",-5; "PATRICIA","JACKSON",2; "MARY","THOMAS",4; "THOMAS","TAYLOR",4; "MICHAEL","JONES",-3; "RICHARD","MILLER",-4; "JOSEPH","MOORE",-4; "LINDA","WHITE",1; "BARBARA","HARRIS",-1; "MARY","THOMAS",0; "JOHN","JOHNSON",-5; "DOROTHY","CLARK",1} 4, 1)
and returns "Maria" in cell B23.
Get excel sample file for this tutorial.
extract negative values and adjacent cells.xls
(Excel 97-2003 Workbook *.xls)
Extract negative values and adjacent cells (Excel Filter)
- Select B2:D18
- Press with left mouse button on "Data" tab
- Press with left mouse button on "Filter" on the Ribbon
- Press with left mouse button on Black triangle in cell D2
- Select "Number Filters"
- Press with left mouse button on "Less Than..."
- Type 0 (zero)
- Press with left mouse button on OK!
Functions in this article:
MATCH(lookup_value;lookup_array, [match_type])
Returns the relative position of an item in an array that matches a specified value
IF(logical_test,[value_if:true],[value_if_false])
Checks whether a condition is met, and returns one value if TRUE, and another value if FALSE
SMALL(array,k) returns the k-th smallest row number in this data set.
INDEX(array,row_num,[column_num])
Returns a value or reference of the cell at the intersection of a particular row and column, in a given range
ROW(reference) returns the rownumber of a reference
COLUMN(reference)
returns the column number of a reference
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Functions in this article
More than 1300 Excel formulas
Excel formula categories
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7 Responses to “Extract records containing negative numbers”
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Hi,
the formula for Extracting negative values and adjacent cells (array formula) is very useful for me and saved me a lot of time. Now I have one additional question - how can I change the formula to extract only positive value?
Thanks for help
Milan
good...but can you explan...itin detail
yashwant
I have added an explanation to this post.
Can you return this values in ascending or descending order
Yes, it is possible.
Ascending:
Descending:
These dynamic array formulas contain two new functions available for Excel 365 subscribers:
How to use the FILTER function
How to use the SORT function
Thank you for this article.
Can you please help in how can I get data in Descending order using this your formula.
{INDEX($B$3:$D$18, SMALL(IF($D$3:$D$18<0, ROW($D$3:$D$18)-MIN(ROW($D$3:$D$18))+1, ""), ROW(A1)), COLUMN(A1))}
Abhijit Mishra
=INDEX($B$3:$D$18, LARGE(IF($D$3:$D$18<0, ROW($D$3:$D$18)-MIN(ROW($D$3:$D$18))+1, ""), ROW(A1)), COLUMN(A1))