## SUMIF across multiple sheets

This post describes two ways to a search multiple ranges and calculate a total of the corresponding values across worksheets in a workbook. One is an Excel 365 formula and the second is a User Defined Function.

#### Table of Contents

## 1. SUMIF across multiple sheets - Excel 365 formula

The image above shows three different worksheets: SUMIF, Sheet1, and Sheet2. The formula in cell C4 adds the amounts if the corresponding value on the same rows are equal to the specified condition in cell C2.

The example above has one match in Sheet1 on row 4 and one match in Sheet2 on row 6. They are 20 and 20 and the total is 40. The formula returns 40 in cell C4.

The SUMIF function is not going to accept an array (only cell range) in the first argument, we need to find a workaround. The SUM function works just as fine if we create a simple logical expression. See the below explanation for more details.

Excel 365 formula in cell C4:

SUM(

(INDEX(x,0,1)=C2)*INDEX(x,0,2)

)

)

### Explaining formula

#### Step 1 - Stack arrays vertically

The VSTACK function combines cell ranges or arrays. Joins data to the first blank cell at the bottom of a cell range or array (vertical stacking)

Function syntax: VSTACK(array1,[array2],...)

VSTACK(Sheet1!B3:C6,Sheet2!B3:C6)

becomes

VSTACK(

{"North",10;

"West",20;

"East",10;

"South",20},

{"East",20;

"South",10;

"North",10;

"West",20})

and returns

{"North",10;

"West",20;

"East",10;

"South",20;

"East",20;

"South",10;

"North",10;

"West",20})

#### Step 2 - Get the first column from the stacked array

The INDEX function returns a value or reference from a cell range or array, you specify which value based on a row and column number.

Function syntax: INDEX(array, [row_num], [column_num])

INDEX(VSTACK(Sheet1!B3:C6,Sheet2!B3:C6),0,1)

becomes

INDEX({"North",10;

"West",20;

"East",10;

"South",20;

"East",20;

"South",10;

"North",10;

"West",20}),0,1)

and returns

{"North";

"West";

"East";

"South";

"East";

"South";

"North";

"West"})

#### Step 3 - Create logical expression

The equal sign is a logical operator, it lets you compare value to value. The result is a boolean value TRUE or FALSE. This also works with an array of values.

INDEX(VSTACK(Sheet1!B3:C6,Sheet2!B3:C6),0,1)=C2

becomes

{"North";

"West";

"East";

"South";

"East";

"South";

"North";

"West"})="West"

and returns

{FALSE; TRUE; FALSE; FALSE; FALSE; FALSE; FALSE; TRUE}

#### Step 4 - Get the second column from the stacked array

The INDEX function returns a value or reference from a cell range or array, you specify which value based on a row and column number.

Function syntax: INDEX(array, [row_num], [column_num])

INDEX(VSTACK(Sheet1!B3:C6,Sheet2!B3:C6),0,2)

becomes

INDEX(VSTACK({"North",10;

"West",20;

"East",10;

"South",20;

"East",20;

"South",10;

"North",10;

"West",20}),0,2)

and returns

{10;

20;

10;

20;

20;

10;

10;

20}

#### Step 5 - Multiply arrays

The asterisk lets you multiply numbers and boolean values in an Excel formula.

(INDEX(VSTACK(Sheet1!B3:C6,Sheet2!B3:C6),0,1)=C2)*INDEX(VSTACK(Sheet1!B3:C6,Sheet2!B3:C6),0,2)

becomes

{FALSE; TRUE; FALSE; FALSE; FALSE; FALSE; FALSE; TRUE} * {10; 20; 10; 20; 20; 10; 10; 20}

and returns

{0; 20; 0; 0; 0; 0; 0; 20}

#### Step 6 - Add numbers and return a total

The SUM function allows you to add numerical values, the function returns the sum in the cell it is entered in. The SUM function is cleverly designed to ignore text and boolean values, adding only numbers.

Function syntax: SUM(number1, [number2], ...)

SUM((INDEX(VSTACK(Sheet1!B3:C6,Sheet2!B3:C6),0,1)=C2)*INDEX(VSTACK(Sheet1!B3:C6,Sheet2!B3:C6),0,2))

becomes

SUM({0; 20; 0; 0; 0; 0; 0; 20})

and returns 40.

#### Step 7 - Shorten the formula

The LET function lets you name intermediate calculation results which can shorten formulas considerably and improve performance.

Function syntax: LET(name1, name_value1, calculation_or_name2, [name_value2, calculation_or_name3...])

SUM((INDEX(VSTACK(Sheet1!B3:C6,Sheet2!B3:C6),0,1)=C2)*INDEX(VSTACK(Sheet1!B3:C6,Sheet2!B3:C6),0,2))

x - VSTACK(Sheet1!B3:C6,Sheet2!B3:C6)

LET(x,VSTACK(Sheet1!B3:C6,Sheet2!B3:C6),

SUM(

(INDEX(x,0,1)=C2)*INDEX(x,0,2)

)

)

## 2. SUMIF across multiple sheets - User Defined Function

A User defined function is a custom function that anyone can build and use, you simply copy the code below and paste it to a code module in your workbook

This custom function works like the SUMIF function except that you can use multiple lookup and sum ranges.

Formula in cell C4:

### User Defined Function Syntax

SUMIFAMS(*lookup_value*, *lookup_range,Â sum_range*)

### Arguments

Parameter |
Text |

lookup_value |
Required. The value(s) you want to look for. |

lookup_range |
Required. The range you want to search. |

sum_range |
Required. The range you want to add. |

[lookup_range_2] |
Optional. You may have up to 127 additional argument pairs. |

[sum_range_2] |
Optional. |

### VBA code

'Name function and arguments Function SUMIFAMS(lookup_value As Range, ParamArray cellranges() As Variant) 'Declare variables and data types Dim i As Integer, rng1 As Variant, temp As Single, a As Boolean Dim rng2 As Variant, value As Variant, j As Single 'Make sure that the number of cell ranges are an even number. There must be a lookup_range and a sum_range. If (UBound(cellranges) + 1) Mod 2 <> 0 Then 'Display a message box. MsgBox "The number of range arguments must be even. 2, 4 , 8 ... and so on" 'End function so the user can correct the problem. Exit Function End If 'Iterate through all cell ranges For i = LBound(cellranges) To UBound(cellranges) Step 2 'Check that the number of rows in both cell ranges match If cellranges(i).Rows.Count <> cellranges(i + 1).Rows.Count Then MsgBox "The number of rows in range arguments don't match." End If 'Make sure that the ranges only contain one column If cellranges(i).Columns.Count <> 1 Then MsgBox "Range arguments can only have size one column each." Exit Function End If 'Save ranges to an array variable rng1 = cellranges(i).value rng2 = cellranges(i + 1).value 'Iterate through values in array variable For j = LBound(rng1) To UBound(rng1) 'Iterate through each lookup value if there is more than one For Each value In lookup_value 'Make a comparison (not case sensitive) If UCase(rng1(j, 1)) = UCase(value) Then a = True Next value 'Add the corresponding number to temp variable if a= True If a = True Then temp = temp + rng2(j, 1) a = False Next j Next i 'Return total to worksheet SumifAMS = temp End Function

### Where to copy vba code?

- Press Alt-F11 to open visual basic editor
- Press with left mouse button on Module on the Insert menu
- Copy and paste vba code.
- Exit visual basic editor

You can also use multiple search values, the returned number is a total based on both search values.

### User defined function category

This article demonstrates two ways to calculate the number of times each word appears in a given range of cells. […]

This article demonstrates how to convert a range of cells containing strings separated by a delimiter into a range of […]

This article demonstrates a User Defined Function (UDF) that counts unique distinct cell values based on a given cell color. […]

This article describes how to count unique distinct values in list.Â What is a unique distinct list?Â Merge all duplicates to one […]

Blake asks: I have a somewhat related question, if you don't mind: I have very large amount of text in […]

This article demonstrates two formulas that extract distinct values from a filtered Excel Table, one formula for Excel 365 subscribers […]

AJ Serrano asks: I have a column where each rows contains different values and I wanted to obtain the duplicate […]

This article demonstrates a user defined function that extractsÂ duplicate valuesÂ and alsoÂ count duplicates. Example, the image below shows a list containing […]

This post describes a custom function (User defined Function) that extract values existing only in one out of two cell […]

The User Defined Function demonstrated above extractsÂ unique distinct records also considering upper and lower case letters. For example, a record […]

The User Defined Function demonstrated in the above picture extracts unique distinct values also considering lower and upper case letters. […]

This blog post describes how to create a list of unique distinct words from a cell range. Unique distinct words […]

This blog post describes how to create a list of unique words from a cell range. Unique words are all […]

I tried the array formula in this post: Filter common values between two ranges using array formula in excel to […]

The image above demonstrates a User Defined Function thatÂ extracts all words containing a given string that you can specify. In […]

This article describes how to find a sum from a range of numbers using a user defined function. LetÂ´s see […]

Question:I would like to reduce the number of open items by identifying positive and negative amounts that net to zero […]

In this post I will describe a basic user defined function with better search functionality than the array formula in […]

This article demonstrates formulas that count values in cell based on a delimiting character. The image above shows a formula […]

Macros and custom functions are great, they can automate many tedious tasks. To have them available whenever you need them, […]

In this vba tutorial I am going to show you how to return values from an udf, depending on where […]

This article demonstrates a user definedÂ function that lists files in a ggiven folder and subfolders. A user defined function is […]

This blog post describes how to createÂ permutations, repetition is NOT allowed. Permutations are items arranged in a given order meaning […]

This blog post demonstrates a custom function (UDF) that createsÂ permutations. Repetition is allowed. The custom function lets you specify the […]

This article explains how to perform multiple lookups based on values in one cell with a delimiting character using a […]

Sean asks: Sheet1A B C D 8 Country Europe 9 Lights 100 10 Type A 200 11 12 Country USA […]

The image above demonstrates a user-defined function in cell range B6:D7 that allows you to search a folder and subfolders […]

This article demonstrates formulas and a UDF that searches for values in a table based on concatenated values and returns […]

Question: How do I divide values equally into groups (3 lists or less)? This post shows you two different approaches, […]

The SUBSTITUTE and REPLACE functions can only handle one string, this article demonstrates two ways to handle more than one […]

This article describes two ways to perform lookups in multiple in multiple cross reference tables simultaneously. The first one being […]

## Functions in this article

More than 1300 Excel formulas

## Excel categories

### One Response to “SUMIF across multiple sheets”

### Leave a Reply

### How to comment

**How to add a formula to your comment**

<code>Insert your formula here.</code>

**Convert less than and larger than signs**

Use html character entities instead of less than and larger than signs.

< becomes < and > becomes >

**How to add VBA code to your comment**

[vb 1="vbnet" language=","]

Put your VBA code here.

[/vb]

**How to add a picture to your comment:**

Upload picture to postimage.org or imgur

Paste image link to your comment.

**Contact Oscar**

You can contact me through this contact form

This was a very interesting technique. I've been trying to use something similar. Thanks for sharing.