I showed you in an earlier post how to sort text by number using a formula, it was a question from Denisa. The first thing that comes to mind would be to rearrange the values and then apply a filter or an excel defined table to be able to sort the the names by value.
In other words, names in one column and numbers in another column. But I didn't, I built a formula, shown in row 3 (A3:F3), it was an interesting challenge that I could not resist.
15 is the largest number and Zack is the corresponding name. 13 is the second largest number and John is the name next to it. 10 is the smallest number and the adjacent name is Nick. Check out the post if you want to know more.
In this post I will show you a formula that sorts numbers by text, a little bit different than the previous post mentioned above. The values are in column A and the formula will sort the names alphabetically and also return the corresponding number in column C, see picture below.
The COUNTIF function compares each value in the second argument with values in the first argument and labels them with numbers depending on their position in a sorted list. The magic is done by this code "<"& in the second argument. It appends a less than sign to each value in the second argument.
This part of the formula ROUND(ROW(A1)*0.5, 0) requires explanation, it returns a value depending on the relative cell reference A1. It changes as you copy the formula downwards. In cell C1 ROUND(ROW(A1)*0.5, 0) returns 1, C2 returns 1, C3 returns 2, C4 returns 2, C5 returns 3 and C6 returns 3. This makes it possible to get both the number and text from column A using the INDEX function, I will explain that later.
As you copy the formula and paste it to cells below, this part changes MOD(ROW(A2), 2). There is a relative cell reference here also, MOD(ROW(A2), 2) returns 0 in cell C1, 1 in cell C2. This makes it possible to also fetch the corresponding value.