I will now demonstrate with the following table how to add check-boxes and sum enabled check-boxes using a formula.

Add check boxes to worksheet

The following animated image shows you how to quickly insert and position a check box, then easily copy and paste it to cells below.

The picture above doesn't show you how to link check boxes and hide linked cell values, detailed instructions below:

Select cell B3. Go to tab "Developer" and and click "Insert" button and then "Check boxes (form control)".

Draw a check box in cell B3. Remove check box text. Use arrow keys to position checkbox 1 px incrementally.

Click and hold with left mouse button black box in the bottom right corner of cell B3.

Drag down as far as needed, in this example to cell B10.

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Link check boxes to cells

Right click on check box in cell B3, click "Format Control..."

Click on Cell link: field and select cell A3, click OK button.

Repeat this with check box in cell B4 and select cell link cell A4.

Now repeat this with remaining check-boxes in cell range B5:B10.

Hide values in cell range A3:A10

Select cell A3:A10. Press CTRL + 1.

Click "Custom" category, see picture above. Type ;;; in type field, see picture above. Click OK button.

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Build formula

Double click cell C12. Type:


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Create an array formula, see instructions below.

  1. Press CTRL + SHIFT simultaneously
  2. Press Enter once
  3. Release all keys

If you did this right the formula now has a beginning and ending curly bracket, like this: {=SUM(A3:A10*D3:D10)}
Don't enter these characters yourself, they appear automatically.

Check a few check boxes to verify that the formula is working.

If you don't like array formulas, use this formula:


Download excel *.xlsx file

Sum using checkboxes.xlsx