## How to sum a cell range

The easiest way to sum a cell range is to simply select the cell range and read the values in the status bar. It shows the total, the count of non-empty cells and the average.

In fact, you can customize the status bar to show even more data:

Here is how to show these calculations automatically in the status bar.

- Press with right mouse button on on the status bar with your mouse.
- Press with left mouse button on "Numerical Count", "Minimum", and "Maximum", see image below.

The image below demonstrates these calculations enabled.

### Sum a column using a formula

This is probably the most common task in Excel and luckily, there is an easy short cut to use.

- Select the cell range you want to sum.
- Press and hold Alt on your keyboard.
- Then press =

This will create a formula containing the SUM function and a cell reference to the selected cells, see image above.

You can also go to tab "Home" on the ribbon and press with left mouse button on "AutoSum" button and get the same result. To create totals below all columns select cell range C13:N13 and press and hold Alt and then press =

### Sum a given column using a formula

The picture above shows a formula in cell C15 that sums a column in cell range C3:N12 based on the specified column header in cell C14.

Formula in cell C15:

#### Explaining formula in cell C15

The MATCH function returns a number representing the position of the given value in cell C14, in C2:N2.

MATCH(C14, C2:N2, 0)

becomes

MATCH("May", {"Jan", "Feb", "Mar", "Apr", "May", "Jun", "Jul", "Aug", "Sep", "Oct", "Nov", "Dec"}, 0)

and returns 5.

The INDEX function returns the entire column in cell C3:N12 if the row argument is 0 (zero).

INDEX(C3:N12, 0, MATCH(C14, C2:N2, 0))

becomes

INDEX(C3:N12, 0, 5)

and returns {61; 68; 13; 19; 69; 96; 5; 7; 14; 50}.

The SUM function adds the numbers given and returns a total.

SUM(INDEX(C3:N12, 0, MATCH(C14, C2:N2, 0)))

becomes

SUM({61; 68; 13; 19; 69; 96; 5; 7; 14; 50})

and returns 402.

### Sum a given row using a formula

Formula in cell C15:

This formula is very similar to the prior one, no explanation is needed.

### Sum using an Excel defined Table

This image displays the dataset converted to an Excel defined Table. When you press with left mouse button on and drag to create cell references they are instantly changed to structured references, this means that you generally don't have to adjust the cell references when you add data to the Excel defined Table.

Formula in cell C15:

Sum values between two dates and based on a condition

In this post, I will provide a formula to sum values in column (Qty) where a column (Date) meets two […]

Running totals based on criteria

Andrew asks: LOVE this example, my issue/need is, I need to add the results. So instead of States and Names, […]

The formula in cell D3 adds all unique numbers in cell range B3:B12 and returns the total. Unique values are all […]

Find empty cells and sum cells above

Is it possible to quickly select all empty cells and then sum cells above to next empty cell? Can I have […]

Question: It's easy to sum a list by multiple criteria, you just use array formula a la: =SUM((column_plane=TRUE)*(column_countries="USA")*(column_producer="Boeing")*(column_to_sum)) But all […]

Sum numerical ranges between two numbers

This article explains how to build an array formula that sums numerical ranges. Example, I want to know how to […]

Katie asks: I have 57 sheets many of which are linked together by formulas, I need to get numbers from […]

The image above shows numbers in column B, some of these numbers are duplicates. The formula in D12 adds unique […]

To extract groups from cell range B3:B10 I use the following regular formula in cell B13. Weekly Blog EMAIL Email Welcome! […]

### Leave a Reply

### How to comment

**How to add a formula to your comment**

<code>Insert your formula here.</code>

**Convert less than and larger than signs**

Use html character entities instead of less than and larger than signs.

< becomes < and > becomes >

**How to add VBA code to your comment**

[vb 1="vbnet" language=","]

Put your VBA code here.

[/vb]

**How to add a picture to your comment:**

Upload picture to postimage.org or imgur

Paste image link to your comment.

**Contact Oscar**

You can contact me through this contact form