Sum cells with check boxes
I will now demonstrate with the following table how to add check-boxes and sum enabled check-boxes using a formula.
Add check boxes to worksheet
The following animated image shows you how to quickly insert and position a check box, then easily copy and paste it to cells below.
The picture above doesn't show you how to link check boxes and hide linked cell values, detailed instructions below:
Select cell B3. Go to tab "Developer" and and click "Insert" button and then "Check boxes (form control)".
Draw a check box in cell B3. Remove check box text. Use arrow keys to position checkbox 1 px incrementally.
Click and hold with left mouse button black box in the bottom right corner of cell B3.
Drag down as far as needed, in this example to cell B10.
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Link check boxes to cells
Right click on check box in cell B3, click "Format Control..."
Click on Cell link: field and select cell A3, click OK button.
Repeat this with check box in cell B4 and select cell link cell A4.
Now repeat this with remaining check-boxes in cell range B5:B10.
Hide values in cell range A3:A10
Select cell A3:A10. Press CTRL + 1.
Click "Custom" category, see picture above. Type ;;; in type field, see picture above. Click OK button.
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Build formula
Double click cell C12. Type:
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Create an array formula, see instructions below.
- Press CTRL + SHIFT simultaneously
- Press Enter once
- Release all keys
If you did this right the formula now has a beginning and ending curly bracket, like this: {=SUM(A3:A10*D3:D10)}
Don't enter these characters yourself, they appear automatically.
Check a few check boxes to verify that the formula is working.
If you don't like array formulas, use this formula:
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3 Responses to โSum cells with check boxesโ
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Great Tutorial Oscar! I'm using the check box in an Excel sheet thanks to you. Just wondering, is there a way to multiply the values in column C, rows 1 through 5 by any value I chose? Say row 1, when checked, could be multiplied by a value of 2 and row 4 when checked multiplied by a value of 5. If I could add the ability to select "quantities of" for each row that'd be great.
Randal,
Yes, it is possible. If column D in the example above contains quantities the formula in cell C8 becomes:
=SUMPRODUCT(($B$1:$B$5=TRUE)*$C$1:$C$5*$D$1:$D$5)
Good stuff! A couple of questions: I am trying to sum the number of checked boxes in a row in excel. I have quite a few and want to avoid having individual format controls for each cell. Is there an easier way to do this? Is there a way to copy and paste format controls across multiple cells?
thanks