Sum cells with check boxes
I will now demonstrate with the following table how to add check-boxes and sum enabled check-boxes using a formula.
Add check boxes to worksheet
The following animated image shows you how to quickly insert and position a check box, then easily copy and paste it to cells below.
The picture above doesn't show you how to link check boxes and hide linked cell values, detailed instructions below:
Select cell B3. Go to tab "Developer" and and press with left mouse button on "Insert" button and then "Check boxes (form control)".
Draw a check box in cell B3. Remove check box text. Use arrow keys to position checkbox 1 px incrementally.
Press and hold with left mouse button black box in the bottom right corner of cell B3.
Drag down as far as needed, in this example to cell B10.
The following article shows you a template that allows you construct multi-level to-do lists:
Multi-level To-Do list template
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Multi-level To-Do list template
Link check boxes to cells
Press with right mouse button on on check box in cell B3, press with left mouse button on "Format Control..."
Press with mouse on Cell link: field and select cell A3, press with left mouse button on OK button.
Repeat this with check box in cell B4 and select cell link cell A4.
Now repeat this with remaining check-boxes in cell range B5:B10.
Hide values in cell range A3:A10
Select cell A3:A10. Press CTRL + 1.
Press with left mouse button on "Custom" category, see picture above. Type ;;; in type field, see picture above. Press with left mouse button on OK button.
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Build formula
Double press with left mouse button on cell C12. Type:
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Create an array formula, see instructions below.
- Press CTRL + SHIFT simultaneously
- Press Enter once
- Release all keys
If you did this right the formula now has a beginning and ending curly bracket, like this: {=SUM(A3:A10*D3:D10)}
Don't enter these characters yourself, they appear automatically.
Check a few check boxes to verify that the formula is working.
If you don't like array formulas, use this formula:
Get excel *.xlsx file
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3 Responses to “Sum cells with check boxes”
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Great Tutorial Oscar! I'm using the check box in an Excel sheet thanks to you. Just wondering, is there a way to multiply the values in column C, rows 1 through 5 by any value I chose? Say row 1, when checked, could be multiplied by a value of 2 and row 4 when checked multiplied by a value of 5. If I could add the ability to select "quantities of" for each row that'd be great.
Randal,
Yes, it is possible. If column D in the example above contains quantities the formula in cell C8 becomes:
=SUMPRODUCT(($B$1:$B$5=TRUE)*$C$1:$C$5*$D$1:$D$5)
Good stuff! A couple of questions: I am trying to sum the number of checked boxes in a row in excel. I have quite a few and want to avoid having individual format controls for each cell. Is there an easier way to do this? Is there a way to copy and paste format controls across multiple cells?
thanks