## INDEX MATCH – multiple results

The array formula in cell E6 extracts values from column C when the corresponding value in column B matches the value in cell E3.

The matching rows are 3, 5 and 8 so the array formula returns 3 values in cell range E6:E8.

To enter an array formula, type the formula in a cell then press and hold CTRL + SHIFT simultaneously, now press Enter once. Release all keys.

The formula bar now shows the formula enclosed with curly brackets telling you that you entered the formula successfully. Don't enter the curly brackets yourself.

Now copy cell E6 and paste to cells below as far as needed.

### Explaining formula in cell E6

*Step 1 - Find matching values*

The MATCH function matches a cell range against a single value returning an array.

MATCH($B$3:$B$8, $E$3, 0) becomes MATCH({"A"; "B"; "A"; "C"; "B"; "A"}, "A", 0) and returns {1; #N/A; 1; #N/A; #N/A; 1}.

If a value is equal to the search value MATCH function returns 1. If it is not equal the MATCH function returns #N/A.

The picture above displays the array in column A.

*Step 2 - Convert array values to boolean values*

The IF function cant process error values so to solve that I am going to use the ISNUMBER function to convert the array values to boolean values.

ISNUMBER(MATCH($B$3:$B$8, $E$3, 0)) becomes ISNUMBER({1; #N/A; 1; #N/A; #N/A; 1}) and returns {TRUE;FALSE;TRUE;FALSE;FALSE;TRUE}

The array is shown in column A, see picture below.

*Step 3 - Identify rows*

The IF function converts the boolean values into row numbers and blanks.

becomes

The MATCH and ROW functions calculate an array with sequential numbers, 1 to n, determined by the size of the cell range. In this case, $B$3:$B$8 has 6 values so the array becomes 1 to 6.

and returns {1;"";3;"";"";6}. The picture below shows the relative row numbers for cell range B3:B8.

#### Step 4 - Get the k-th smallest row number

To be able to return the correct value the formula must know which value to get. The SMALL function determines the value to get based on row number.

becomes

The ROWS function returns a number that changes when you copy the cell and paste to cells below.

and returns 1. In the next cell below ROWS($A$1:A1) changes to ROWS($A$1:A2) and returns 2.

*Step 5 - Get values from column C using row numbers*

becomes

The first cell value in cell range $C$3:$C$8 is 6, the INDEX function returns 6 in cell E6.

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### 23 Responses to “INDEX MATCH – multiple results”

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Any tips for doing this if theres multiple pairs of columns? Is it possible to concatenate results from multiple formulas of this kind into one column. For example lets say you were searching over 'n' pairs of the "text" and "amount" columns side by side, but still wanted the search results in a single column, like you have?

Joe Elizondo,

Yes, it is possible.

Array formula in cell C11:

=IFERROR(INDEX($C$3:$C$7, SMALL(IF(ISNUMBER(MATCH($B$3:$B$7, $C$9, 0)), MATCH(ROW($B$3:$B$7), ROW($B$3:$B$7)), ""), ROWS($A$1:A1))), INDEX($F$3:$F$7, SMALL(IF(ISNUMBER(MATCH($E$3:$E$7, $C$9, 0)), MATCH(ROW($E$3:$E$7), ROW($E$3:$E$7)), ""), ROWS($A$1:A1)-COUNTIF($B$3:$B$7, $C$9))))

Hi Oscar,

This example helped me to get closer to what I am looking for, but not completely yet :).

In my case, I am looking to retrieve the sum of the results returned in a single cell.

First of all, I have converted your formula to column based:

The formula used is:

`={IFERROR(INDEX($C$14:$L$14,SMALL(IF(ISNUMBER(MATCH($C$13:$L$13,C$16,0)),MATCH(COLUMN($C$13:$L$13),COLUMN($C$13:$L$13)),""),ROWS($A$1:A1))),0)}`

Text A G E C E A B G C C

Amount 2 4 1 3 2 3 1 3 1 2

Search A B C D E F G H

Results 2 1 3 0 1 0 4 0

3 0 1 0 2 0 3 0

0 0 2 0 0 0 0 0

0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 0

SUM 5 1 6 0 3 0 7 0

As you see I have to create many rows to find all matches of each value. In my real case, I have more than 100 columns to match, and I don't know how many matches I will have. So I look for a way to return the sum of all matches (A - H) in a single row.

I am also working on a solution within VBA as back-up.

I hope you can help me. Please feel free to contact me if you need additional information.

Kind regards,

Jorgen

Hi Jorgen

Try this:

Formula in cell J3:

=SUMPRODUCT((B2:G13=I3)*1)

Hi Oscar,

This was super useful, thanks! I'm trying to take this one step further and be able to return all match instances of a certain value while having to search through more than a single-column array. To work through this using your example, I added a second column of Amounts and modified your formula to look up a given Amount and return the Text values that match that Amount. I got this to work with your INDEX(SMALL(IF(ISNUMBER(MATCH())))) and can pull all of the Text values from both Amount columns. I've also managed to return only Text values with that Amount from Amount2 using INDEX(MATCH(INDEX(MATCH))), however this can only find the first instance in the array. What I'm really trying to do is a combination of these: return all of the Text values within the given Amount array, while narrowing the search to a specific column within the array. Do you have any tips for this?

Formula in cell F5

`=INDEX($B$2:$B$14, SMALL(IF(ISNUMBER(MATCH($C$2:$D$14, $F$2, 0)), MATCH(ROW($C$2:$D$14), ROW($C$2:$D$14)), ""), ROWS($A$1:A1)))`

Formula in cell G5

`=INDEX($B$2:$B$14, MATCH($F$2, INDEX($C$2:$D$14, 0, MATCH($G$2, $C$1:$D$1,0)),0))`

Thanks,

Jeremiah

Jeremiah,

I believe you are looking for this formula:

https://www.get-digital-help.com/2011/06/22/vlookup-a-range-in-excel/

Oscar,

Thanks for the reply. It looks like my image link didn't come through, trying again here:

https://imgur.com/a/FjajCCc

The article you referenced is close to what I'm looking for, but it doesn't allow me to narrow my search within the array to return all matches from only one desired column. Hopefully my example in the screenshot linked above will clarify this, the objective in cell H4 is what I'm trying to figure out a formula for.

Best,

Jeremiah

Jeremiah,

Formula in cell B14:

=INDEX($B$3:$B$6, SMALL(IF((INDEX($C$3:$E$6, 0, MATCH($C$10,$C$2:$E$2, 0))=$C$9)*(COUNTIF($B$13:B13, $B$3:$B$6)=0), ROW($C$3:$E$6)-MIN(ROW($C$3:$E$6))+1, ""), 1))

Hi Oscar,

Thank you very much for your article, it's very useful!

Regarding the last formula you've sent to Jeremiah, I'm also trying to have it working in a similar way but haven't been successful.

Basically instead of a match between a column and a row, I'm trying for the match of two columns to return the corresponding cells of a 3rd column.

Can you help me on this? Should I send what I have until now?

Best,

João

Table-1 Table-2

Number Name Number Name

10 A 10 search with Search result

11 B 13 C 13 #REF!

13 16 F

14 D 19 I

15 E 21 K

16

17 G

18 H

19

20 J

I have used this formula =+INDEX($D$3:$D12,MATCH($H4,$C$3:$C12,INDEX($G$3:$G7,MATCH($H4,$F$3:$F7,0))))

but is not working

I want there as 'C' because in Table-1 13 corresponding nothing so the formula should check with Table-2 with and result will be 'C'

Advance thanks

Thanks for the Tip, it already helped a lot, i just have the Problem, that my matches are not sorted from the earliest to the latest date. I don´t know why, because with the "SMALL" Funktion it should sort my matches by date beginning from the earliest date?

Flo

If column c contains dates that you want to extract based on a lookup value then use this array formula in cell E6:

=SMALL(IF($E$3=$B$3:$B$8, $C$3:$C$8, ""),ROWS($A$1:A1))

More examples here:

https://www.get-digital-help.com/2013/04/23/small-function-and-large-function/

This article demonstrates how to use multiple conditions:

https://www.get-digital-help.com/2017/12/15/small-function-multiple-criteria/

Oscar,

Your original set up almost answers my question, but I need to take it one step further. Instead of creating 3 rows in order to return the 6,4 & 1 values, I would like to sum all three into one cell. How do I do that.

https://i.postimg.cc/dVSffxhx/excell-1.jpg

https://i.postimg.cc/FHfpYsKT/excel2.jpg

So in my example, I would like to look up "B", and then lookunder the month of January, and sum up the number of "B"'s that is returned under that column. I just want the one row fo rth esum of B's. I dont want to have multiple cells that I still have to solve for, and I dont want to hid cells. Under the Cell for B, I might want to look up the Number of any letter in a particular month.

Does that make sense?

Thanks

Mike.

"Now copy cell E6 and paste to cells below as far as needed."

I would like to use data validation to allow the results to appear in a drop-down list in cell E6, instead of using the copy/paste instructions above. Is this possible?

Kyle

Yes, it is possible, however, you still need to extract the values using the formula perhaps on a different sheet.

I recommend a dynamic named range: Create a dynamic named range

Hello Oscar!

I'm new to excel and i just got employed in a firm that uses it a lot and im dealing with complex stuff so i really need some help.

I'm trying to make a table that will show me all the offers my employer made or is making by their status (i.e. in preparation, accepted, rejected etc).

This is the main table of offers https://imgur.com/1ilGTl0

What i need is: using the value in the right most column R(0-7) which shows the status of the offer, to get in,a new table, the left most column (column A) value (70-p/2019,72-p/2019) in an order without entering all that manually like im doin right now as shown in https://imgur.com/t8Kfp9N

I hope i was clear enough and that you can help me.

Looking forward to your response

Any idea why my formula is returning #N/A instead of the value I want? I am pretty sure it is working as intended because it should return 6 values and it is returning 6 #N/A and then #value. I am stumped. Is col A above a helper column? or is it all contained in the formula? Any assistance trouble shooting would be much appreciated!

Also, do you have any tips on how to write this for two variables? i.e return the corresponding customer if the variable is 5 or 6?

Adam,

Any idea why my formula is returning #N/A instead of the value I want?Make sure the cell references are correct. You need to enter the formula as an array formula.

Is col A above a helper column?No

or is it all contained in the formula?Yes

Any assistance trouble shooting would be much appreciated!I recommend you use "Evaluate Formula" tool found on tab "Formulas" on the ribbon.

Oscar, thanks so much! I really appreciate your assistance, the issue was the array formula, I overlooked that part in the initial article.

Thanks again!

what is wrong in this formula.

show #value

but in your excel sheet it shows correctly

=INDEX($L$2:$L$41,SMALL(IF(ISNUMBER(MATCH($M$2:$M$41,A2,0)),MATCH(ROW($M$2:$M$41),ROW($M$2:$M$41)),""),ROWS($A$1:A1)))

Thank you for publishing this wonderful guide. I am having one problem with it though. The formula returns the correct number of matches but each match listed is the first cell (cell O2) referenced in the index function. I need it to return the information matched for each cell from row 2.

=INDEX('[TUL_Heatmap_MES_All 2020.xlsm]2020'!$O$2:$BS$2,SMALL(IF(ISNUMBER(MATCH('[TUL_Heatmap_MES_All 2020.xlsm]2020'!$O$5:$BS$5,$B$7,0)),MATCH(ROW('[TUL_Heatmap_MES_All 2020.xlsm]2020'!$O$5:$BS$5),ROW('[TUL_Heatmap_MES_All 2020.xlsm]2020'!$O$5:$BS$5)),""),ROWS('[TUL_Heatmap_MES_All 2020.xlsm]2020'!$A$1:A1)))

Hi, I need to introduce a wildcard to this formula:

From this...

`MATCH($B$3:$B$8, $E$3, 0)`

To this...

`MATCH($B$3:$B$8, $E$3&"*", 0)`

But doing so breaks the formula. Do you have a workaround for this?

Hi Oscar, you are such a great resource. I was rocking right along until i copied the formula to the 12th column I received the #Num! error. Maybe I don't understand the ",ROWS($A$1:A1))),0)}" function. My data resides on two other sheets here is my formula:

=INDEX(STUDENT_A!$A$2:$A$6335, SMALL(IF(ISNUMBER(MATCH(STUDENT_A!$I$2:$I$6335, X$1, 0)), MATCH(ROW(STUDENT_A!$I$2:$I$6335), ROW(STUDENT_A!$I$2:$I$6335)), ""), ROWS(STUDENT_A!$A$1:$A1)))

Please advice. thanks