## Sort text values by length

**Array formula in B2:**

copied down as far as needed.

To enter an array formula, type the formula in a cell then press and hold CTRL + SHIFT simultaneously, now press Enter once. Release all keys.

The formula bar now shows the formula with a beginning and ending curly bracket telling you that you entered the formula successfully. Don't enter the curly brackets yourself.

**Explaining formula in cell B2**

#### Step 1 - Calculate the k-th largest string length

In order to return a new value in each cell, the formula uses an expanding cell reference to return the next largest value. The LEN function returns the character length of a value, the ROWS function returns the number of rows in a cell reference. The LARGE function returns the k-th largest value. LARGE( array, k)

LARGE(LEN($B$3:$B$20), ROWS($A$1:A1))

becomes

LARGE(LEN($B$3:$B$20), 1)

becomes

LARGE({2; 3; 3; 2; 4; 3; 3; 3; 2; 6; 4; 3; 3; 2; 3; 1; 3; 2}, 1)

and returns 6.

#### Step 2 - Check previously displayed values in cells above

The COUNTIF function counts cells in cell range based on a condition or criteria. The first argument contains an expanding cell reference that lets the formula keep track of already shown values.

COUNTIF($F$2:F2, $B$3:$B$20)

becomes

COUNTIF("Sorted length",{"AB"; "CDE"; "BNA"; "BA"; "DDED"; "KJH"; "LKJ"; "DFV"; "CV"; "TTRYTU"; "DVDS"; "SGE"; "TFT"; "CC"; "BNA"; "T"; "DSF"; "AB"})

and returns

{0;0;0;0;0;0;0;0;0;0;0;0;0;0;0;0;0;0}

#### Step 3 - Check if the count of prior values are less than the total count of each value

(COUNTIF($D$2:D2,$B$3:$B$20)<COUNTIF($B$3:$B$20,$B$3:$B$20)

becomes

{0; 0; 0; 0; 0; 0; 0; 0; 0; 0; 0; 0; 0; 0; 0; 0; 0; 0}<{2; 1; 2; 1; 1; 1; 1; 1; 1; 1; 1; 1; 1; 1; 2; 1; 1; 2}

and returns

{TRUE; TRUE; TRUE; TRUE; TRUE; TRUE; TRUE; TRUE; TRUE; TRUE; TRUE; TRUE; TRUE; TRUE; TRUE; TRUE; TRUE; TRUE}.

#### Step 4 - Match length to array

The MATCH function returns the relative position in a cell range or array of a given value.

MATCH(LARGE(LEN($B$3:$B$20), ROWS($A$1:A1)), LEN($B$3:$B$20)*(COUNTIF($F$2:F2, $B$3:$B$20)<COUNTIF($B$3:$B$20, $B$3:$B$20)), 0)

becomes

MATCH(6, LEN($B$3:$B$20)*(COUNTIF($F$2:F2, $B$3:$B$20)<COUNTIF($B$3:$B$20, $B$3:$B$20)), 0)

becomes

MATCH(6, LEN($B$3:$B$20)*{TRUE; TRUE; TRUE; TRUE; TRUE; TRUE; TRUE; TRUE; TRUE; TRUE; TRUE; TRUE; TRUE; TRUE; TRUE; TRUE; TRUE; TRUE}, 0)

becomes

MATCH(6, {2; 3; 3; 2; 4; 3; 3; 3; 2; 6; 4; 3; 3; 2; 3; 1; 3; 2}*{TRUE; TRUE; TRUE; TRUE; TRUE; TRUE; TRUE; TRUE; TRUE; TRUE; TRUE; TRUE; TRUE; TRUE; TRUE; TRUE; TRUE; TRUE}, 0)

becomes

MATCH(6, {2; 3; 3; 2; 4; 3; 3; 3; 2; 6; 4; 3; 3; 2; 3; 1; 3; 2}, 0)

and returns 10.

#### Step 5 - Return value

The INDEX function returns a value based on row number (and column number if needed)

INDEX($B$3:$B$20, MATCH(LARGE(LEN($B$3:$B$20), ROWS($A$1:A1)), LEN($B$3:$B$20)*(COUNTIF($F$2:F2, $B$3:$B$20)<COUNTIF($B$3:$B$20, $B$3:$B$20)), 0))

becomes

INDEX($B$3:$B$20, 10)

amd returns TTRYTU in cell D3.

#### Download Excel *.xlsx file

Table of Contents Sort a column using array formula Two columns sorting by the second column Sort alphanumeric values I […]

Create a unique distinct sorted list containing both numbers text removing blanks

The image above demonstrates a formula in cell D3 that extracts unique distinct numbers and text values sorted from A […]

Sort dates within a date range

Array formula in D5: =SMALL(IF(($B$3:$B$12<=$E$3)*($B$3:$B$12>=$E$2), $B$3:$B$12, "A"), ROWS($A$1:A1)) How to create an array formula Copy array formula Select cell D5 […]

The image above shows a table with two columns in cell range B3:C16, it contains random text values in column […]

Lookup and return multiple sorted values based on corresponding values in another column

This article demonstrates a formula that extracts values based on a condition and sorts the returned values based on values […]

Sort column based on frequency

Question: How do I create a new unique distinct list from a column. I also want the list sorted from large […]

Sort text cells alphabetically from two columns

Table of Contents Sort text from two columns combined (array formula) Sort text from multiple cell ranges combined (user defined […]

Sort values in an Excel table programmatically [VBA]

This article demonstrates how to sort a specific column in an Excel defined Table based on event code. The event […]

Denisa asks: I have a problem and i cant figure it out, even if i'm seraching for 2 days. I […]

Sort values in a cell based on a delimiting character [VBA]

This article demonstrates a macro that allows you to sort delimited data in a cell or cell range from A […]

### 2 Responses to “Sort text values by length”

### Leave a Reply

### How to comment

**How to add a formula to your comment**

<code>Insert your formula here.</code>

**Convert less than and larger than signs**

Use html character entities instead of less than and larger than signs.

< becomes < and > becomes >

**How to add VBA code to your comment**

[vb 1="vbnet" language=","]

Put your VBA code here.

[/vb]

**How to add a picture to your comment:**

Upload picture to postimage.org or imgur

Paste image link to your comment.

**Contact Oscar**

You can contact me through this contact form

Dear Oscar,

The suggested formula is going to fit in those countries who uses a COMMA as Decimal mark. (France, Austria, Germany etc').

In Israel (and in many more countries) we use a DOT as a decimal mark.

I would suggest to add this as a comment beside your suggested formula.

Have a nice weekend,

--------------------------

Michael (Micky) Avidan

“Microsoft®” Excel MVP – Excel (2009-2018)

ISRAEL

Michael Avidan,

thank you for pointing that out. I will update this article.