'SMALL function' category



Get date ranges from a schedule
This article demonstrates ways to extract names and corresponding populated date ranges from a schedule using Excel 365 and earlier […]
How to replace part of formula in all cells
Table of Contents How to replace part of formula in all cells Substitute multiple text strings - Excel 365 recursive […]
SMALL function – INDEX MATCH
This article demonstrates how to extract multiple numbers based on a condition and return a sorted list from small to […]
How to ignore zeros using the SMALL function
This article shows how to create a formula that sorts numbers from small to large excluding zeros. I will also […]
SMALL function – multiple conditions
This article demonstrates how to sort numbers from small to large using a condition or criteria, I will show how […]
SMALL function for text
This article demonstrates a formula that sorts text values based on character length, the Excel 365 dynamic array formula is […]
SMALL function ignore duplicates
This article demonstrates ways to sort numbers from smallest to largest ignoring duplicate numbers. Table of Contents SMALL function with […]
INDEX MATCH – multiple results
Table of Contents INDEX MATCH - multiple results INDEX and MATCH - multiple criteria and multiple results INDEX and MATCH […]
If cell contains text from list
This article demonstrates several ways to check if a cell contains any value based on a list. The first example […]
INDEX MATCH with multiple criteria
This article demonstrates formulas that let you perform lookups using two or more conditions. The image above shows two conditions […]
Distribute values across numerical ranges
This article demonstrates how to distribute values into specific ranges with possible overlapping ranges. I have written articles about filter […]
How to extract a case sensitive unique list from a column
This article demonstrates a formula that extracts unique values from a column also considering upper and lower characters (case sensitive). […]
Extract a list of alphabetically sorted duplicates based on a condition
The following image shows you a data set in columns B and C. The formula in cell E2 extracts a […]
Filter duplicate values based on criteria
This article demonstrates formulas and Excel tools that extract duplicates based on three conditions. The first and second condition is […]
Use VLOOKUP and return multiple values sorted from A to Z
This article demonstrates how to extract multiple values based on a search value and display them sorted from A to […]
How to use Excel Tables
An Excel table allows you to easily sort, filter and sum values in a data set where values are related.
How to extract rows containing digits [Formula]
This article describes a formula that returns all rows containing at least one digit 0 (zero) to 9. What's on […]
Sort values by corresponding text arranged in a column
This article describes a formula that sorts values arranged in a column from A to z by every other value. […]
Follow stock market trends – Moving Average
In my previous post, I described how to build a dynamic stock chart that lets you easily adjust the date […]
Find empty dates in a set of date ranges
The formula in cell B8, shown above, extracts dates not included in the specified date ranges, in other words, dates […]
Split expenses calculator
This article demonstrates two ways to calculate expenses evenly split across multiple people. The first one is a formula solution, […]
Extract the most repeated adjacent values in a column
The array formula in cell D3 returns the the length of longest consecutive sequence of a value in column A.  Cell […]
Search for a sequence of cells based on wildcard search
This article demonstrates array formulas that perform a wildcard search based on a sequence of values. The formulas return the […]
Search for a sequence of values
This article demonstrates array formulas that identify two search values in a row or in a sequence. The image above […]
How to group items by quarter using formulas
This article demonstrates two formulas, the first formula counts items by quarter and the second formula extracts the corresponding items […]
Lookup value based on two critera – second criteria is the adjacent value and its position in a given list
This article demonstrates a formula that extracts items based on two conditions. The first condition (Location) is used to find […]
Lookup and return multiple sorted values based on corresponding values in another column
This article demonstrates a formula that extracts values based on a condition and sorts the returned values based on values […]
Identify rows of overlapping records
This article demonstrates a formula that points out row numbers of records that overlap the current record based on a […]
Compare two columns and extract differences
This article demonstrates formulas that extract values that exist only in one column out of two columns. There are text […]
Wildcard lookups and include or exclude criteria
This article demonstrates three different ways to filter a data set if a value contains a specific string and if […]
Lookup with any number of criteria
This article demonstrates a formula that allows you to search a data set using any number of conditions, however, one […]
Find all sequences of consecutive dates
This article demonstrates formulas that display dates that follow each other in sequence. Dates June 5, 2025 and June 6, […]
How to use the SMALL function
The SMALL function lets you extract a number in a cell range based on how small it is compared to the other numbers in the group.
How to sort a data set using three different approaches, built-in tools, array formulas, and VBA
I will in this article demonstrate three different techniques to sort a data set in Excel. The first method sorts […]
Convert array formula to a regular formula
This article explains how to avoid array formulas if needed. It won't work with all array formulas, however, smaller ones […]
Group rows based on a condition
What's on this page Group rows based on a condition Merge matching rows 1. Group rows based on a condition […]
Working with date ranges
Table of Contents Find date range based on a date Sort dates within a date range 1. Find date range […]
Locate lookup values in an Excel table [HYPERLINK]
Today I'll show you a formula that returns a hyperlink pointing to a location based on a lookup value. When […]
Working with three relational tables
I will in this article demonstrate four formulas that do lookups, extract unique distinct and duplicate values and sums numbers […]
Extract unique distinct values from a relational table
In this post, I am going to show you how to extract unique distinct values and duplicates using a formula, […]
Lookups in relational tables
Excel 2010 has a PowerPivot feature and DAX formulas that let you work with multiple tables of data. You can […]
Search related table based on a date and date range
I will in this article demonstrate how to search a table for a date based on a condition and then […]
Excel calendar
Table of Contents Excel monthly calendar - VBA  Calendar Drop down lists Headers Calculating dates (formula) Conditional formatting Today Dates […]
Populate drop down list with filtered Excel Table values
This article demonstrates how to populate a drop down list with filtered values from an Excel defined Table. The animated […]
Shift Schedule
Geoff asks: Hi Oscar, I have a cross reference table we use for shift scheduling. The x-axis is comprised of […]
Plot date ranges in a calendar part 2
I will in this article demonstrate a calendar that automatically highlights dates based on date ranges, the calendar populates names […]
Lookup multiple values across columns and return a single value
Table of Contents Lookup multiple values across columns and return a single value Lookup using multiple conditions Lookup a date […]
Use a drop down list to filter and concatenate unique distinct values
Question: Is there a way to have a unique list generated from a list? Meaning I have a sheet that […]
Partial match and return multiple adjacent values
This article demonstrates array formulas that search for cell values containing a search string and returns corresponding values on the […]
Dependent drop-down lists in multiple rows
This article demonstrates how to set up dependent drop-down lists in multiple cells. The drop-down lists are populated based on […]
Watch schedule that populates vacation time
This schedule uses the year and month in cell D1 and K1 to highlight activities like vacation specified in the […]
Use a drop down list to search and return multiple values
I will in this article demonstrate how to use a value from a drop-down list and use it to do […]
Count cells between specified values
This article demonstrates formulas that calculate the number of cells between two values, the first scenario involves two search values […]
VLOOKUP in a filtered Excel Table and return multiple values
This post describes how to search filtered values in an Excel defined Table using a condition given in cell 12 and return […]
Remove common records between two data sets
This article demonstrates how to filter records occurring in only one out of two Excel defined tables. It also shows […]
Filter unique distinct values, sorted and blanks removed from a range
EEK asks: I am looking for the same formula on this page, but targeting a range of MxN (spanning multiple […]
Vlookup across multiple sheets
This article demonstrates an array formula that searches two tables on two different sheets and returns multiple results. Sheet1 contains […]
Vlookup a cell range and return multiple values
VLOOKUP a multi-column range and return multiple values.
Search each column for a string each and return multiple records – OR logic
RU asks: Can you please suggest if i want to find out the rows with fixed value in "First Name" […]
How to compare two data sets
Table of Contents How to compare two data sets - Excel Table and autofilter Filter shared records from two tables […]
Bill reminder in excel
Brad asks: I'm trying to use your formulas to create my own bill reminder sheet. I envision a workbook where […]
Fuzzy VLOOKUP
This formula returns multiple values even if they are arranged differently or have minor misspellings compared to the lookup value.
A Comprehensive Guide to Splitting Text in Excel
This blog article describes how to split strings in a cell with space as a delimiting character, like Text to […]
Filter overlapping date ranges
This blog article describes how to extract coinciding date ranges using array formulas, the image above shows random date ranges […]
Create a drop down calendar
The drop down calendar in the image above uses a "calculation" sheet and a named range. You can copy the drop-down […]
Compare tables: Filter records occurring only in one table
Table of Contents Compare tables: Filter records occurring only in one table Compare two lists and filter unique values where […]
Compare two columns and return differences
This article demonstrates formulas that extract differences between two given lists. The first formula in cell B11 extracts values from […]
Apply dependent combo box selections to a filter
Josh asks: now if i only knew how to apply these dependent dropdown selections to a filter, i'd be set. […]
True round-robin tournament
Mark G asks in Create a random playlist in excel: Can this example be modified to create a true round-robin […]
Vlookup with multiple matches returns a different value
Table of Contents Vlookup with multiple matches returns a different value Lookup with multiple matches returns different values - Excel […]
Extract dates from a cell block schedule
Sam asks: One more question for the Calendar that you have set up above can we have a excel formula […]
Create numbers based on numerical ranges
Table of Contents Create numbers based on numerical ranges - Excel 365 Create numbers based on numerical ranges - earlier […]
Find empty hours in a weekly schedule
The image above demonstartes an array formula in cell B34 that extracts empty hours in a weekly calendar. I have created […]
Create dependent drop down lists containing unique distinct values
Table of Contents Create dependent drop down lists containing unique distinct values Create dependent drop down lists containing unique distinct […]
Extract a unique distinct list sorted from A to Z ignore blanks
This article demonstrates ways to extract unique distinct sorted from A to Z ignoring blanks, and based on a condition. […]
Extract dates from overlapping date ranges
The array formula in cell B3 extracts overlapping dates based on the date ranges in columns D and E. What's […]
Convert date ranges into dates
This article demonstrates how to create a list of dates based on multiple date ranges. Table of contents Convert date […]
Convert dates into date ranges
The array formula in cell D4 extracts the start dates for date ranges in cell range B3:B30, the array formula […]
List dates outside specified date ranges
This article demonstrates how to calculate dates in a given date range (cells B13 and B14) that don't overlap the […]
Merge two columns with possible blank cells
This article demonstrates two formulas, they both accomplish the same thing. The Excel 365 formula is much smaller and is […]
List all unique distinct rows in a given month
This article demonstrates a formula that extracts unique distinct records/rows for a given month specified in cell C2, see the […]
Filter duplicates within same date, week or month
The image above demonstrates a formula in cell E3 that extracts duplicate items if they are on the same date. […]
Remove duplicates within same month or year
The array formula in cell B15 extracts dates from B4:B12 if it is not a duplicate item in the same […]
Match two criteria and return multiple records
This article demonstrates how to extract records/rows based on two conditions applied to two different columns, you can easily extend […]
How to return a value if lookup value is in a range
In this article, I will demonstrate four different formulas that allow you to lookup a value that is to be found […]
Formula for matching a date within a date range
This article demonstrates how to match a specified date to date ranges. The image above shows a formula in cell […]
Find the most recent date that meets a particular condition
This article demonstrates how to return the latest date based on a condition using formulas or a Pivot Table. The […]
5 easy ways to VLOOKUP and return multiple values
This post explains how to lookup a value and return multiple values. No array formula required.
Filter unique values sorted from A to Z
A unique value is a value that only exists once in a list. A unique distinct list contains all cell values […]
Extract unique distinct values sorted from A to Z
Table of Contents List a unique distinct list from a column sorted A to Z Extract a unique distinct list […]
Extract numbers from a column
I this article I will show you how to get numerical values from a cell range manually and using an […]
Extract unique distinct values A to Z from a range and ignore blanks
This article demonstrates formulas that extract sorted unique distinct values from a cell range containing also blanks. Unique distinct values […]
List values with past date
Question: I have a column "B" with a last name.. I have another columb with a date in it "C"... […]
Perform multiple partial matches and return records – AND logic
Question: Can expand this equation set into more than two colums of data, say if I had a first, middle […]
Sort a range from A to Z [Array formula]
Question: How do I sort a range alphabetically using excel array formula? Answer: Cell range $B$2:$E$5 contains text values in random […]
Search for a text string in a data set and return multiple records
This article explains different techniques that filter rows/records that contain a given text string in any of the cell values […]
Count a specific text string in a cell
Table of Contents Count a specific text string in a cell (case sensitive) Count text string in a range (case […]
How to perform a two-dimensional lookup
Table of Contents How to perform a two-dimensional lookup Reverse two-way lookups in a cross reference table [Excel 2016] Reverse […]
Extract a list of duplicates from a column
The array formula in cell C2 extracts duplicate values from column A. Only one duplicate of each value is displayed […]
Partial match based on two conditions
Question: I want to search two columns with two search strings? The strings can be anywhere in these two columns […]
Find missing numbers
Table of Contents Find missing numbers in a column based on a given range Find missing three character alpha code […]
Populate drop down list with unique distinct values sorted from A to Z
Question: How do I create a drop-down list with unique distinct alphabetically sorted values? Table of contents Sort values using […]
Partial match with two conditions and return multiple results
This article demonstrates a formula that extracts a row or record from a data table using two strings as criteria. […]
Partial match for multiple strings – AND logic
This article demonstrates formulas that let you perform partial matches based on multiple strings and return those strings if all […]
Extract a unique distinct list sorted from A to Z
Table of Contents Extract a unique distinct list sorted from A to Z Unique distinct list sorted alphabetically based on […]
Sort a column alphabetically
Table of Contents Sort a column - Excel 365 Sort a column using array formula Two columns sorting by the […]
Extract records between two dates
This article presents methods for filtering rows in a dataset based on a start and end date. The image above […]
How to calculate a date based on specific weekday in a month
Question: How to calculate the date of the third Monday of a given month? Answer: Column B contains dates of […]
How to extract not shared values in two columns
Question: How do I remove common values between two lists? Answer: I created the formulas demonstrated in this article, they […]
Extract shared values between two columns
This article demonstrates ways to extract shared values in different cell ranges, two and three cell ranges. The Excel 365 […]
What values are missing in List 1 that exists i List 2?
This article shows how to compare two nonadjacent cell ranges and extract values that exist only in one of the […]
Find closest value
This article demonstrates formulas that extract the nearest number in a cell range to a condition. The image above shows […]
Cleaning Up Excel Worksheets: Eliminating Blank Cells, Rows, and Errors
In this blog post I will demonstrate methods on how to find, select, and deleting blank cells and errors. Why […]
Find the smallest number in a list that is larger than a given number
This article demonstrates formulas that lets you extract the smallest number larger than a given number. The example above specifies […]

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