Highlight unique values in a filtered excel table
Conditional Formatting has some amazing built-in features, for example it lets you highlight unique values in a list without entering a CF formula. If you donยดt know how to do this, follow these instructions:
- Select your list
- Go to "Home" tab on the ribbon.
- Click Conditional formatting button
- Hover over "Highlight Cells Rules"
- Click "Duplicate values..."
-
Change to "Unique"
- Click OK
However, if you then decide to filter the list, the CF rule still highlights unique values as if it is not filtered. The following CF formula highlights unique values in a filtered list.
You can see in the animated gif below that in the entire list Matsumura Fishworks and QWERTY logistics have duplicate values but in the filtered list Matsumura Fishworks is a unique value and therefor highlighted. That would not be the case if you had used the built-in CF feature.
How to apply a CF formula rule
You probably use another table name on our worksheet, so make sure you change the name in the CF formula.
- Select the table column or list
- Go to "Home" tab on the ribbon
- Click Conditional formatting button
- Click "New rule..."
- Click "Use a formula to determine which cells to format"
-
Paste the above formula in this field.
- Click "Format..." button
- Go to tab "Fill"
- Pick a background color
- Click OK button twice
If you want to learn more about advanced formulas check out my Advanced Excel Course. I have added two more videos, total 55 minutes. You can find them in the table of course contents. Expect more great videos in the near future.
Interesting posts you want to read
- Count unique distinct values in a filtered table
- Highlight duplicates in a filtered excel defined table
- Use filtered table values in a drop down list (vba)
- Extract unique distinct values from a filtered table (udf and array formula)
Download excel file
Highlight-unique-values-in-a-filtered-excel-table.xlsx
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