Highlight cells based on coordinates
Author: Oscar Cronquist Article last updated on July 04, 2022
The picture above shows Conditional Formatting highlighting cells in cell range F3:Y22 based on row and column values in column B and C.
Conditional Formatting formula applied to cell range F3:Y22:
=COUNTIFS($B$3:$B$13,F$2,$C$3:$C$13,$E3)
The first coordinate in cell range B3:C3 is column 1 and row 4, the conditional formatting formula highlights cell F6 because it is column 1 determined by the value in F2 and row 4 based on value in E6.
Explaining Conditional Formatting formula in cell F3
The COUNTIFS function counts the number of records in B3:C13 that match both the column (F$2) and row ($E3) value.
F$2 is 1 and $E3 is 1, no record in B3:C13 matches so cell F3 is not highlighted.
F$2 is locked to row 2 and $E3 is locked to column E so the cell references changes to F$2 and $E4 in next cell below. The dollar sign $ determines if a cell reference is absolute (locked) or relative.
How to apply conditional formatting formula to a cell range
- Select cell range F3:Y22.
- Go to tab "Home" on the ribbon.
- Press with mouse on the "Conditional Formatting" button.
- Press with mouse on "New Rule..."
- Type the formula and then press with left mouse button on "Format..." button
- Press with mouse on tab "Fill"
- Pick a color
- Press with left mouse button on OK
- Press with left mouse button on OK button
Get Excel *.xlsx file
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