Highlight records โ multiple criteria [OR logic]
The image above shows you how to highlight rows with multiple criteria using OR logic. The criteria are found in row 3.
A row is highlighted if:
- Date criterion is found in column B or
- Color criterion is found in column C or
- Product criterion is found in column D or
- Price criterion is found in column E
Conditional formatting formula:
Explaining formula in cell D11
Step 1 - Understand how relative and absolute cell references work
In cell B6 the formula is: =SUMPRODUCT(($B$3=$B6)+($C$3=$C6)+($D$3=$D6)+($E$3=$E6))
and in cell D11 the formula has changed to =SUMPRODUCT(($B$3=$B11)+($C$3=$C11)+($D$3=$D11)+($E$3=$E11))
Read more about relative and absolute cell references
Step 2 - OR logic is created using + signs between criteria
=SUMPRODUCT(($B$3=$B11)+($C$3=$C11)+($D$3=$D11)+($E$3=$E11))
becomes
=SUMPRODUCT((40566=40552)+("brown"="blue")+("Product 4"="Product 4")+(""=96,40))
becomes
=SUMPRODUCT(FALSE+FALSE+TRUE+FALSE)
becomes
=SUMPRODUCT(0+0+1+0) and returns 1. (TRUE)
Cell D11 is highlighted
How to apply conditional formatting formula
Make sure you adjust cell references to your excel sheet.
-
- Select cells B6:E27
- Click "Home" tab
- Click "Conditional Formatting" button
- Click "New Rule.."
- Click "Use a formula to determine which cells to format"
- Type =SUMPRODUCT(($B$3=$B6)+($C$3=$C6)+($D$3=$D6)+($E$3=$E6)) in "Format values where this formula is TRUE" window.
- Click "Format.." button
- Click "Fill" tab
- Select a color for highlighted cells.
- Click "Ok"
- Click "Ok"
- Click "Ok"
Date range and price range criteria
Let's set up a new sheet with a date range as a criterion and a price range as another criterion.
A row is highlighted if:
- A date is smaller or equal to cell B4 and the same date is larger or equal to cell B3 or
- Color criterion is found in column C or
- Product criterion is found in column D or
- A price is smaller or equal to cell E4 and the same price is larger or equal to cell E3
Conditional formatting formula:
How to apply conditional formatting formula
Make sure you adjust cell references to your excel sheet.
- Select cells B6:E27
- Click "Home" tab
- Click "Conditional Formatting" button
- Click "New Rule.."
- Click "Use a formula to determine which cells to format"
- Type =SUMPRODUCT(($B$3<=$B7)*($B$4>=$B7)+($C$3=$C7)+($D$3=$D7)+($E$3<=$E7)*($E$4>=$E7)) in "Format values where this formula is TRUE" window.
- Click "Format.." button
- Click "Fill" tab
- Select a color for highlighted cells.
- Click "Ok"
- Click "Ok"
- Click "Ok"
Related articles
Highlight records containing text strings (AND Logic)
The picture above shows you how to highlight rows containing text strings using conditional formatting. Example, continents criterion (cell B3) [โฆ]
The picture above shows you conditional formatting formula that highlights matching records based on criteria in row 3 and 4. [โฆ]
In this article, I will demonstrate how to search a table using conditional formatting. The criteria highlight matching column and [โฆ]
Highlight overlapping date ranges using conditional formatting
The image above demonstrates a conditional formatting formula that colors a record if there is at least one record that [โฆ]
Highlight records based on overlapping date ranges and a condition
adam asks: Hi, I have a situation where I want to count if this value is duplicate and if it [โฆ]
Highlight dates in a date range
Question: How do I highlight dates that meet criteria using conditional formatting? Table of contents Highlight values in a column [โฆ]
This post demonstrates how to highlight records with the closest value to a criterion, you can also choose to highlight [โฆ]
This blog post shows you how to easily identify duplicate rows or records in a list. Conditional formatting formula: =COUNTIFS($B$3:$B$15, [โฆ]
4 Responses to โHighlight records โ multiple criteria [OR logic]โ
Leave a Reply
How to comment
How to add a formula to your comment
<code>Insert your formula here.</code>
Convert less than and larger than signs
Use html character entities instead of less than and larger than signs.
< becomes < and > becomes >
How to add VBA code to your comment
[vb 1="vbnet" language=","]
Put your VBA code here.
[/vb]
How to add a picture to your comment:
Upload picture to postimage.org or imgur
Paste image link to your comment.
English
Spanish
Hello, running into a predicament. I have made a planner for my college courses and flight schedule (going through flight school at an SEC university) BUT it had took me some time to make and I would like to make it easier for me in the future.
What I have tried to accomplish with no realistic result, a conditional format (first tried "DATA BARS" then HIGHLIGHTED CELL RULE") to highlight the start/end times, start/end dates, and frequency of multiple classes.
My desired end result would be to type in a class start/end date, start/end time, choose a frequency, and voila, my schedule is made.
Thanks in advance.
Clint
Clint,
can you provide some example data and the desired outcome?
[โฆ] has some incredible tools for highlighting cells, rows, dates, comparing data and even series in line charts. A technique using the secondary axis [โฆ]
[โฆ] Quickly highlight records in a list using multiple criteria in excel [โฆ]