## Highlight cells based on ranges

This article demonstrates a Conditional Formatting formula that lets you highlight cells based on numerical ranges specified in an Excel Table.

Column A contains numbers from 0 (zero) to 100 in steps of 0.1. Cells in column B are highlighted if the number is inside a range specified in the Excel Table.

For example, cell A1 contains 0 (zero), the corresponding cell B1 is not highlighted. Value 0 (zero) is not in any of the three ranges specified in cell range D4:E6. They are 0.1-0.8, 1.1-1.3, and 1.4-1.6.

I am working on a railway project as planner. How can I create a dynamic strip chart in Excel?

Assume the total length is 10 kilometers and each cell of 100 meters.

If I update the progress from 9.1 km to 9.8 km in the table, how the cell gets highlighted corresponding to the entered chainages.

**Conditional Formatting formula**

The worksheet above shows you km in column A and corresponding highlighted cells in column B if they are specified in the Excel Table.

You can easily add or remove values to the Excel Table without the need to adjust the conditional formatting formulas.

Conditional formatting formula applied to cell range B1:B101:

### How to create an Excel Table

- Select cell range D3:E6
- Go to tab "Insert" on the ribbon
- Press with left mouse button on the "Table" button

Tip! You can also use the shortcut key CTRL + T to create a table

Excel Tables let you easily organize, filter, and format data on a worksheet. They also let you use structured references that can gro without the need to adjust cell references in a formula.

Learn more about Excel Tables

### How to apply a conditional formatting formula to a cell range

- Select cell range B1:B101.
- Go to tab "Home" on the ribbon if you are not already there.
- Press with mouse on the "Conditional Formatting" button to expand a menu.
- Press with left mouse button on "New Rule..".

- Press with left mouse button on "Use a formula to determine which cells to format".
- Type above formula in dialog box formula bar.
- Press with left mouse button on the "Format..." button.
- Go to tab "Fill".
- Pick a fill color.
- Press with left mouse button on the OK button.
- Press with left mouse button on the OK button.

### Explaining conditional formatting formula

You can't use structured references in a conditional formatting formula unless you use the INDIRECT function for each reference. This applies to Data Validation Lists as well.

#### Step 1 - Reference an Excel Table in a Conditional Formatting formula

Excel returns an error message if you try to use a reference to an Excel Table in a Conditional Formatting formula.

There is a workaround, simply use the INDIRECT function to make this possible.

Table1[End]

becomes

INDIRECT("Table1[End]")

#### Step 2 - Check if current cell value is less than the END range values in the Excel Table

(A1<INDIRECT("Table1[End]")

becomes

0<{0.8;1.3;1.6}

and returnsÂ {TRUE;TRUE;TRUE}

#### Step 3 - Check if current cell value is greater than or equal to the START values in the Excel Table

A1>=INDIRECT("Table1[Start]"

becomes

0>={0.1;1.1;1.5}

and returnsÂ {FALSE;FALSE;FALSE}

#### Step 4 - Multiply arrays

(A1<INDIRECT("Table1[End]"))*(A1>=INDIRECT("Table1[Start]"))

becomes

{TRUE;TRUE;TRUE}*{FALSE;FALSE;FALSE}

and returns {0;0;0}

Multiplying boolean values creates integers.

#### Step 5 - Sum array

SUMPRODUCT((A1<INDIRECT("Table1[End]"))*(A1>=INDIRECT("Table1[Start]")))

becomes

SUMPRODUCT( {0;0;0})

and returns 0.

0 means False so cell B1 is not formatted gray.

### Recommended reading

### Built-in conditional formatting

Data Bars Color scales Icons### Highlight cells rule

Highlight cells containing stringHighlight a date occuring

Highlight cells equal to

Highlight unique/duplicates

### Top bottom rules

Highlight top 10 valuesHighlight top 10 % values

Highlight above average values

### Basic CF formulas

Working with Conditional Formatting formulasFind numbers in close proximity to a given number

Highlight empty cells

Highlight text values

### Search using CF

Highlight records – multiple criteria [OR logic]Highlight records [AND logic]

Highlight records containing text strings (AND Logic)

Highlight lookup values

### Unique distinct

How to highlight unique distinct valuesHighlight unique values and unique distinct values in a cell range

Highlight unique values in a filtered Excel table

Highlight unique distinct records

### Duplicates

How to highlight duplicate valuesHighlight duplicates in two columns

Highlight duplicate values in a cell range

Highlight smallest duplicate number

Highlight more than once taken course in any given day

Highlight duplicates with same date, week or month

Highlight duplicate records

Highlight duplicate columns

Highlight duplicates in a filtered Excel Table

### Compare

Highlight missing values between to columnsCompare two columns and highlight values in common

Compare two lists of data: Highlight common records

Compare tables: Highlight records not in both tables

How to highlight differences in price lists

Compare two columns and highlight differences

### Min max

Highlight smallest duplicate numberHow to highlight MAX and MIN value based on month

Highlight closest number

### Dates

Highlight dates in a date rangeHow to highlight MAX and MIN value based on month

Highlight odd/even months

Highlight overlapping date ranges using conditional formatting

Highlight records based on overlapping date ranges and a condition

Highlight date ranges overlapping selected record [VBA]

How to highlight weekends [Conditional Formatting]

How to highlight dates based on day of week

Highlight current date

### Misc

Highlight every other rowDynamic formatting

How to change cell formatting using a Drop Down list

Highlight cells based on ranges

Highlight opposite numbers

Highlight cells based on coordinates

### Excel categories

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