Highlight every other row
Here is how to highlight every other row using conditional formatting.
Conditional formatting formula:
Alternative CF formula:
This formula colors every second row if any cell in the row is populated. If you know you will add more records later to the list, select and conditional format a range larger than the list. Empty rows won´t be formatted.
How to apply the conditional formatting formula in excel 2007:
- Select the range, example cell range A:C
- Press with left mouse button on "Home" tab on the ribbon
- Press with left mouse button on "Conditional formatting"
- Press with left mouse button on "New rule..."
- Press with left mouse button on "Use a formula to determine which cells to format"
- Press with left mouse button on "Format values where this formula is true" window.
- Type =ISEVEN(ROW())*OR($B3:$D3<>"")
- Press with left mouse button on Format button
- Press with left mouse button on "Fill" tab
- Select a color
- Press with left mouse button on OK!
- Press with left mouse button on OK!
Explaining the contional formatting formula in cell A2
=ISEVEN(ROW())*OR($A2:$C2<>"")
Step 1 - Check if row number is even
=ISEVEN(ROW())*OR($A2:$C2<>"")
ISEVEN(ROW())
becomes
ISEVEN(2)
returns TRUE in cell A2.
Step 2 - Check if any of the cells in row are not empty
=ISEVEN(ROW())*OR($A2:$C2<>"")
OR($A2:$C2<>"")
becomes
OR({"Federer", " Roger ", 25}<>"")
becomes
OR({TRUE, TRUE, TRUE})
and returns TRUE
Step 3 - Multiply functions (AND logic)
Both functions need to return TRUE in order to return TRUE
=ISEVEN(ROW())*OR($A2:$C2<>"")
becomes
TRUE*TRUE
and returns TRUE. Row 2 is conditional formatted.
Get excel sample file for this tutorial
color-every-second-row-using-dynamic-conditional-formatting.xls
(Excel 97-2003 Workbook *.xls)
Functions used in this article
OR(logical1, logical2, …)
Checks whether any of the arguments are TRUE and returns TRUE or FALSE. Returns FALSE only if all arguments are FALSE
ROW(reference)
Returns the row number of a reference
ISEVEN(number)
Returns TRUE if the number is even
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6 Responses to “Highlight every other row”
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This is helpful, thanks, but I've been looking for the formatting to take place AS I fill new cells.
So my scenario is: A clear-formatted excel sheet, and ONCE you insert data into each row, the color of the row changes, e.g. row 1 becomes light blue, row 2 becomes dark blue, BUT row 3 is still clear-formatted because I haven't inserted data in it yet.
Do you know how I can do that?
*Thanks!!!*
@Sawsan,
Select all the cells (starting from upper left corner of the range so the the upper left cell ends up the active cell) that you think you will ever need to put your alternating row colors in (I would refrain from selecting entire columns), then follow the blog's instructions to get to the Conditional Formatting dialog box and then use this formula...
=AND(ISEVEN(ROW()),COUNTIF($A1:$C1,"*")>0)
Change the range as indicated, but note that your formula should only specify the first row's cells range even though you will have many more rows selected.
@Sawsan,
I guess I missed your request for a second color. That will require a second condition for the second color... use the identical formula I gave you in my previous message for this condition, but change the ISEVEN function to ISODD.
hi,
i'm interested to know on the conditional formatting.
how do i set the condition to evaluate a dynamic range?
my example is this:
Rule: =MAX($G$5:$G$20)=$G5
Applied to: =$AG$5:$AG$20
based on the value in G5:G20, the rule will determine the max value and highlight it on AG5:AG20
If i add new rows of data to G21 onwards, the rules does not "extend" to the newly added rows.
david,
I got this working in excel 2007:
Rule: =MAX(OFFSET($G$5;0;0;COUNTA($G5:$G1000))=$G5
Applied to: =OFFSET($AG$5;0;0;COUNTA($G5:$G1000)
thanks oscar,
i was using a dynamic named range as the rule in conditional formatting.
will try ur solutions ;)
thanks!!!