## Highlight records [AND logic]

The picture above shows you conditional formatting formula that highlights matching records based on criteria in row 3 and 4.

Conditional formatting formula:

### How to apply conditional formatting formula

Make sure you adjust cell references to your excel sheet.

- Select cells B7:E28
- Press with left mouse button on "Home" tab
- Press with left mouse button on "Conditional Formatting" button
- Press with left mouse button on "New Rule.."
- Press with left mouse button on "Use a formula to determine which cells to format"
- Type the above formula in "Format values where this formula is TRUE" window.

(The formula shown in the image above is not used in this article.) - Press with left mouse button on "Format.." button
- Press with left mouse button on "Fill" tab
- Select a color for highlighted cells.
- Press with left mouse button on "Ok"
- Press with left mouse button on "Ok"
- Press with left mouse button on "Ok"

### How the conditional formatting formula works in cell C8

**Step 1 - Understand relative and absolute cell references**

A cell reference may or may not have dollar signs in front of the reference, it indicates the cell reference is fixed meaning it won't change when the cell is copied to other cells.

Example, cell reference $D3 is fixed to column D (absolute cell reference), however, row number 3 changes (relative cell reference) when the cell is copied to another cell.

**Step 2 - First criterion, dates**

I have bolded the first date criteria below:

=SUMPRODUCT(**IF(AND(ISBLANK($B$3:$B$4)), 1, ($B$3<=$B8)*($B$4>=$B8))***(IF(ISBLANK($C$3), 1, $C$3=$C8))*(IF(ISBLANK($D$3), 1, $D$3=$D8))*(IF(AND(ISBLANK($E$3:$E$4)), 1, ($E$3<=$E8)*($E$4>=$E8))))

IF(AND(ISBLANK($B$3:$B$4)), 1, ($B$3<=$B8)*($B$4>=$B8))

becomes

IF(AND(ISBLANK({40554;40568])), 1, (40554<=40574)*(40568>=40574))

becomes

IF(AND({FALSE;FALSE}), 1, (TRUE)*(FALSE))

becomes

IF(FALSE), 1, (TRUE)*(FALSE))

becomes

IF(FALSE), 1,0) returns 0.

**Step 3 - Second criterion, color**

I have bolded the second criterion below:

=SUMPRODUCT(IF(AND(ISBLANK($B$3:$B$4)), 1, ($B$3<=$B8)*($B$4>=$B8))***(IF(ISBLANK($C$3), 1, $C$3=$C8))***(IF(ISBLANK($D$3), 1, $D$3=$D8))*(IF(AND(ISBLANK($E$3:$E$4)), 1, ($E$3<=$E8)*($E$4>=$E8))))

IF(ISBLANK($C$3), 1, $C$3=$C8)

becomes

IF(ISBLANK("blue"), 1, "blue"="orange")

becomes

IF(FALSE, 1, False) returns FALSE.

**Step 4 - Third criterion, products**

I have bolded the third criterion below:

=SUMPRODUCT(IF(AND(ISBLANK($B$3:$B$4)), 1, ($B$3<=$B8)*($B$4>=$B8))*(IF(ISBLANK($C$3), 1, $C$3=$C8))*(**IF(ISBLANK($D$3), 1, $D$3=$D8)**)*(IF(AND(ISBLANK($E$3:$E$4)), 1, ($E$3<=$E8)*($E$4>=$E8))))

IF(ISBLANK($D$3), 1, $D$3=$D8)

becomes

IF(ISBLANK("Product 4"), 1, "Product 4"="Product 3")

becomes

IF(FALSE, 1, FALSE) returns FALSE.

**Step 5 - Fourth criterion, price**

I have bolded the fourth criteria below:

=SUMPRODUCT(IF(AND(ISBLANK($B$3:$B$4)), 1, ($B$3<=$B8)*($B$4>=$B8))*(IF(ISBLANK($C$3), 1, $C$3=$C8))*(IF(ISBLANK($D$3), 1, $D$3=$D8))*(**IF(AND(ISBLANK($E$3:$E$4)), 1, ($E$3<=$E8)*($E$4>=$E8))**))

IF(AND(ISBLANK($E$3:$E$4)), 1, ($E$3<=$E8)*($E$4>=$E8))

becomes

IF(AND(ISBLANK({15;25})), 1, (15<=67,8)*(25>=67,8))

becomes

IF(AND({FALSE;FALSE}), 1, (TRUE)*(FALSE))

becomes

IF(FALSE, 1, 0) returns 0.

**Step 6 - All criteria together**

=SUMPRODUCT(IF(AND(ISBLANK($B$3:$B$4)), 1, ($B$3<=$B7)*($B$4>=$B7))*(IF(ISBLANK($C$3), 1, $C$3=$C7))*(IF(ISBLANK($D$3), 1, $D$3=$D7))*(IF(AND(ISBLANK($E$3:$E$4)), 1, ($E$3<=$E7)*($E$4>=$E7))))

becomes

=SUMPRODUCT(0*FALSE*FALSE*0)

becomes

=SUMPRODUCT(0) returns 0. Row 8 is not highlighted.

**Final notes**

The formula also works if you only have one criterion or two criteria.

### Cf search category

In this article, I will demonstrate how to search a table using conditional formatting. The criteria highlight matching column and […]

The image above shows you how to highlight rows with multiple criteria using OR logic. The criteria are found in […]

The picture above shows you how to highlight rows containing text strings using conditional formatting. Example, continents criterion (cell B3) […]

### Conditional formatting category

This article explains how to count cells highlighted with Conditional Formatting (CF). The image above shows data in cell range […]

The image above demonstrates a conditional formatting formula that colors a record if there is at least one record that […]

adam asks: Hi, I have a situation where I want to count if this value is duplicate and if it […]

Question: How do I highlight dates that meet criteria using conditional formatting? Table of contents Highlight values in a column […]

This post demonstrates how to highlight records with the closest value to a criterion, you can also choose to highlight […]

The image above shows rows highlighted based on value in column C being the largest or smallest in that particular […]

This article shows you how to easily identify duplicate rows or records in a list. What's on this webpage Highlight […]

The image above demonstrates a conditional formatting formula applied to an Excel Table containing random data. The Excel Table has […]

Here is how to highlight every other row using conditional formatting. Conditional formatting formula: =ISEVEN(ROW())*OR($B3:$D3<>"") Alternative CF formula: =EVEN(ROW())=ROW() This […]

Question: I have a list that I keep adding rows to. How do i create a border that expands as […]

The image above shows you how to highlight rows with multiple criteria using OR logic. The criteria are found in […]

In this article, I will demonstrate how to search a table using conditional formatting. The criteria highlight matching column and […]

Today I am going to show you how to quickly compare two tables using Conditional Formatting (CF). I am going […]

The image above demonstrates a conditional formatting formula that highlights duplicate items based on date. The first instance is not highlighted, […]

A conditional formatting formula highlights values in column B that also exist in column D. =COUNTIF($D$3:$D$7,B3) The same thing happens […]

In this post I am going to try to explain formula basics in conditional formatting. It is really good if […]

The image above shows conditional formatting highlighting unique distinct values, duplicates are not highlighted. Conditional Formatting Formula: =COUNTIF($B$3:B3, B3)=1 The […]

This article demonstrates how to apply different cell formatting to a cell range based on a Drop Down list, column […]

In this blog post I will demonstrate a conditional formatting formula that will highlight common records in two lists. The […]

The image above demonstrates a conditional formatting formula that highlights records that only exist in one table. There are two […]

### Records category

This article demonstrates how to filter records occurring in only one out of two Excel defined tables. It also shows […]

I will in this blog post demonstrate a formula that extracts common records (shared records) from two data sets in […]

This article demonstrates how to sort records in a data set based on their count meaning the formula counts each […]

In this blog post I will demonstrate a conditional formatting formula that will highlight common records in two lists. The […]

The image above demonstrates a conditional formatting formula that highlights records that only exist in one table. There are two […]

This article describes how to highlight duplicate records arranged into a column each, if you are looking for records entered […]

In this example we are going to use two lists with identical columns, shown in the image above. It is […]

Your boss wants you to sort the company's products by a new criterion, quality. You receive a list from your […]

## Functions in this article

More than 1300 Excel formulas

## Excel formula categories

## Conditional Formatting categories

## Excel categories

### Leave a Reply

### How to comment

**How to add a formula to your comment**

<code>Insert your formula here.</code>

**Convert less than and larger than signs**

Use html character entities instead of less than and larger than signs.

< becomes < and > becomes >

**How to add VBA code to your comment**

[vb 1="vbnet" language=","]

Put your VBA code here.

[/vb]

**How to add a picture to your comment:**

Upload picture to postimage.org or imgur

Paste image link to your comment.

**Contact Oscar**

You can contact me through this contact form