## 'COUNTIF function' category

Extract a unique distinct list across multiple columns and rows sorted based on frequency
This article demonstrates a formula that creates a frequency distribution table from a multi-column cell range which is useful in […]
Get date ranges from a schedule
This article demonstrates ways to extract names and corresponding populated date ranges from a schedule using Excel 365 and earlier […]
Count cells equal to any value in a list
The formula in cell F9 counts the number of cells in column B (Values1) that are equal to any of the […]
Highlight opposite numbers
Pamela asks: I would like to ask you how to identify PAIR of same numbers, but with a different sign. […]
How to remove unwanted characters in a cell
Cell B3 contains a few odd characters and the formula in C3 shows the ANSI equivalent of each character in […]
INDEX and MATCH – multiple criteria and multiple results
This article demonstrates how to use INDEX and MATCH functions to match multiple conditions and return multiple results. The Excel […]
AVERAGE based on criteria
This article demonstrates two formulas that calculate averages, the first formula calculates an average based on criteria, and the second […]
If cell contains multiple values
This article demonstrates formulas that perform a partial match for a given cell using multiple strings specified in cells F2 […]
SMALL function – multiple conditions
This article demonstrates how to sort numbers from small to large using a condition or criteria, I will show how […]
SMALL function for text
This article demonstrates a formula that sorts text values based on character length, the Excel 365 dynamic array formula is […]
SUMPRODUCT – multiple criteria
If cell equals value from list
This article demonstrates formulas that check if a cell value is equal to any value in a given list. Table […]
Sum by group
To extract groups from cell range B3:B10 I use the following regular formula in cell B13. =LOOKUP(2,1/(COUNTIF(\$B\$12:B12,\$B\$3:\$B\$10)=0),\$B\$3:\$B\$10) Copy cell B13 […]
If cell contains text from list
This article demonstrates several ways to check if a cell contains any value based on a list. The first example […]
How to use the COUNTIF function to count not blank cells
The COUNTIF function is very capable of counting non-empty values, I will show you how in this article. Excel can […]
If cell contains text
This article demonstrates different formulas based on if a cell contains a given text. Formula in cell C3: =B3=\$E\$3 The […]
Use IF + COUNTIF to evaluate multiple conditions
The image above demonstrates a formula that matches a value to multiple conditions, if the condition is met the formula […]
Distribute values across numerical ranges
This article demonstrates how to distribute values into specific ranges with possible overlapping ranges. I have written articles about filter […]
Extract a list of alphabetically sorted duplicates based on a condition
The following image shows you a data set in columns B and C. The formula in cell E2 extracts a […]
Extract duplicate values with exceptions
This article demonstrates formulas that extract duplicate values from a column, however, column D contains values that you don't want […]
Filter duplicate values based on criteria
This article demonstrates formulas and Excel tools that extract duplicates based on three conditions. The first and second condition is […]
Unique distinct list sorted alphabetically based on a condition
This article demonstrates how to extract unique distinct values based on a condition and also sorted from A to z. […]
Use VLOOKUP and return multiple values sorted from A to Z
This article demonstrates how to extract multiple values based on a search value and display them sorted from A to […]
Reverse two-way lookups
This article demonstrates a few different formulas that extract values from the table column header names and the right-most column. […]
Rotating unique groups with no repeat
Time sheet for work
I have built a sheet to track time at work. It is very simple, there are 13 sheets, one for […]
Sort values by corresponding text arranged in a column
This article describes a formula that sorts values arranged in a column from A to z by every other value. […]
Sort based on frequency row-wise
In this article, I will demonstrate two techniques for counting per row. The first example is simple and straightforward. The […]
Dynamic scoreboard
This article demonstrates a scoreboard, displayed to the left, that sorts contestants based on total scores and refreshes instantly each […]
How to build a Team Generator – different number of people per team
JD asks in this post: Dynamic team generator Hi, what if we have different number of people per team? So in […]
Split expenses calculator
This article demonstrates two ways to calculate expenses evenly split across multiple people. The first one is a formula solution, […]
How to automatically add new items to a drop down list
A drop-down list in Excel prevents a user from entering an invalid value in a cell. Entering a value that […]
Compare two lists and filter unique values where the sum in one column doesn’t match the other column
How would you figure out an unique list where the sum of in one column doesn't match the other column? […]
Highlight unique values in a filtered Excel table
This article demonstrates a conditional formatting formula that allows you to highlight unique values based on a set of filtered […]
Compare two columns and extract differences
This article demonstrates formulas that extract values that exist only in one column out of two columns. There are text […]
Lookup with any number of criteria
This article demonstrates a formula that allows you to search a data set using any number of conditions, however, one […]
Find all sequences of consecutive dates
This article demonstrates formulas that display dates that follow each other in sequence. Dates June 5, 2025 and June 6, […]
Highlight duplicates in a filtered Excel Table
The image above demonstrates a conditional formatting formula applied to an Excel Table containing random data. The Excel Table has […]
How to use the COUNTIF function
Counts the number of cells that meet a specific condition.
How to sort a data set using three different approaches, built-in tools, array formulas, and VBA
I will in this article demonstrate three different techniques to sort a data set in Excel. The first method sorts […]
Convert array formula to a regular formula
This article explains how to avoid array formulas if needed. It won't work with all array formulas, however, smaller ones […]
Repeat values across cells
This article explains how to repeat specific values based on a table, the table contains the items to be repeated […]
Find smallest and largest unique number
This article explains how to calculate the largest and smallest number based on a condition which is if the number […]
How to use VLOOKUP/XLOOKUP with multiple conditions
I will in this article demonstrate how to use the VLOOKUP function with multiple conditions. The function was not built […]
Filter values that exists in all three columns
This article explains how to extract values that exist in three different columns, they must occur in each of the […]
Perform thousands of conditions to a data set
This article explains how to filter a data set based on extremely many conditions in an Excel defined Table, in […]
Plot date ranges in a calendar part 2
I will in this article demonstrate a calendar that automatically highlights dates based on date ranges, the calendar populates names […]
Count unique distinct values in a filtered Excel defined Table
This article demonstrates a formula that counts unique distinct values filtered from an Excel defined Table. Debra Dalgleish described in […]
Use a drop down list to filter and concatenate unique distinct values
Question: Is there a way to have a unique list generated from a list? Meaning I have a sheet that […]
Count a specific weekday in a date range
NETWORKDAYS function returns the number of whole workdays between two dates, however the array formula I am going to demonstrate […]
Partial match and return multiple adjacent values
This article demonstrates array formulas that search for cell values containing a search string and returns corresponding values on the […]
Dependent drop-down lists in multiple rows
This article demonstrates how to set up dependent drop-down lists in multiple cells. The drop-down lists are populated based on […]
Extract unique distinct values in a filtered list
This article demonstrates two formulas that extract distinct values from a filtered Excel Table, one formula for Excel 365 subscribers […]
Extract unique distinct values based on a filtered Excel defined Table
This blog post demonstrates how to filter unique distinct values from an Excel table dynamically. When you change or add […]
Filter unique distinct values, sorted and blanks removed from a range
EEK asks: I am looking for the same formula on this page, but targeting a range of MxN (spanning multiple […]
Count unique distinct values that meet multiple criteria
This post demonstrates how to build an array formula that counts unique distinct values based on criteria. What's on this […]
Vlookup a cell range and return multiple values
VLOOKUP a multi-column range and return multiple values.
Filter unique distinct records with a condition
Sean asks: If Tea and Coffee has Americano,it will only return Americano once and not twice. I am looking for a […]
VLOOKUP – Return multiple unique distinct values
This article shows how to extract unique distinct values based on a condition applied to an adjacent column using formulas. […]
Merge matching rows
Question: I'm using excel 2003. This is my problem.Sheet 1 COL A contains fruits, col B to H contains there […]
Tracking a stock portfolio in excel (auto update)
Question: I found a question here about tracking a stock portfolio. He would like to automatically create an overview table […]
Compare tables: Highlight records not in both tables
The image above demonstrates a conditional formatting formula that highlights records that only exist in one table. There are two […]
Compare two lists of data: Highlight common records
In this blog post I will demonstrate a conditional formatting formula that will highlight common records in two lists. The […]
Highlight duplicate records
This article shows you how to easily identify duplicate rows or records in a list. What's on this webpage Highlight […]
Return multiple matches with wildcard vlookup
Mr.Excel had a "challenge of the month" June/July 2008 about Wildcard VLOOKUP: "The data in column A contains a series […]
Create dependent drop down lists containing unique distinct values in multiple rows
Sharmila asks: How can i use these list for multiple rows? I would like to use these lists for multiple […]
Compare two columns and return differences
This article demonstrates formulas that extract differences between two given lists. The first formula in cell B11 extracts values from […]
Apply dependent combo box selections to a filter
Josh asks: now if i only knew how to apply these dependent dropdown selections to a filter, i'd be set. […]
Create a drop down list containing alphabetically sorted values
This article describes how to create a drop-down list populated with sorted values from A to Z. The sorted list […]
Sort rows based on frequency and criteria
Andre asks:I am trying to list people with the highest scores based on certain criteria. My data: column A B […]
Sort a list in random order in excel
Overview The array formula in cell range C2:C6 creates a random list from the values in cell range A2:A6. Array […]
True round-robin tournament
Mark G asks in Create a random playlist in excel: Can this example be modified to create a true round-robin […]
Dynamic team generator
Mark G asks: 1 - I see you could change the formula to have the experssion COUNTIF(\$C\$1:C1, \$E\$2:\$E\$5)<5 changed so […]
Create a random playlist
This article describes how to create a random playlist based on a given number of teams using an array formula. […]
Team Generator
This blog article describes how to create teams randomly. There are twenty names in column B and four teams in […]
Sort records based on two columns
Ralee asks in in this blog post: Sort values in parallel (array formula) If there is information in adjacent columns, […]
Vlookup with multiple matches returns a different value
Table of Contents Vlookup with multiple matches returns a different value Lookup with multiple matches returns different values - Excel […]
Extract a unique distinct list and sum amounts based on a condition
Anura asks: Is it possible to extend this by matching items that meet a criteria? I have a list of […]
Extract a unique distinct list sorted from A to Z ignore blanks
This article demonstrates ways to extract unique distinct sorted from A to Z ignoring blanks, and based on a condition. […]
Sort numeric values based on proximity to a given number
The image above demonstrates an array formula in cell C25 that extracts numbers based on how far off they are […]
How to count unique distinct values based on a date
The array formula in cell D3 calculates the number of unique distinct items based on the given date in column B. […]
Automate net asset value (NAV) calculation on your stock portfolio
Introduction In this post I am creating a spreadsheet that will calculate stock portfolio performance. To do this I am […]
Sum based on OR – AND logic
Question: It's easy to sum a list by multiple criteria, you just use array formula a la: =SUM((column_plane=TRUE)*(column_countries="USA")*(column_producer="Boeing")*(column_to_sum)) But all […]
Extract unique distinct year and months from dates
Question: How to create unique distinct year and months from a long date listing (column A)? You can find the […]
Match two criteria and return multiple records
This article demonstrates how to extract records/rows based on two conditions applied to two different columns, you can easily extend […]
Create number series
Excel has a great built-in tool for creating number series named Autofill. The tool is great, however, in some situations, […]
Extract unique distinct values if the value contains the given string
Sort two columns
The image above shows a table with two columns in cell range B3:C16, it contains random text values in column […]
Vlookup with 2 or more lookup criteria and return multiple matches
VLOOKUP and return multiple matches based on many criteria.
Filter duplicate values in a range using “contain” condition
The array formula in cell B10 extracts duplicate values from cell range B2:D4 if they contain string specified in cell […]
Extract unique distinct text values containing string in a range
The formula in cell B10 extracts unique distinct values from cell range B2:d4 that contains the string specified in cell […]
Filter duplicate values from a range that begins with string
The array formula in cell B10 extracts duplicate values from cell range B2:D4 if they begin with the condition specified […]
Extract unique distinct values from cell range that begins with string
The array formula in cell B10 extracts unique distinct values from cell range B2:D4 that begins with a given condition […]
Filter unique distinct values where adjacent cells contain search string
Question: How do I create a unique distinct list where adjacent cell values contain a search string? AA102 CA AA103 […]
Most frequent value between two dates
I will in this article show you how to extract the most frequent value (text or number) between two dates […]
5 easy ways to VLOOKUP and return multiple values
This post explains how to lookup a value and return multiple values. No array formula required.
Extract unique distinct values sorted based on sum of adjacent values
Filtering unique distinct text values and sorting them based on the sum of adjacent values can easily be done by […]
Filter unique values from a cell range
Unique values are values occurring only once in cell range. This is what I am going to demonstrate in this blog […]
Filter unique values sorted from A to Z
A unique value is a value that only exists once in a list. A unique distinct list contains all cell values […]
Create a list with most recent data available
Question: i have two sets of data - one has an identifier column and one result column. A2 data1 B2 […]
Sort text values by length
The image above demonstrates a formula in cell D3 that sorts values based on character length, the value with the […]
Create unique distinct list sorted based on text length
The formula in cell D3 extracts unique distinct values from B3:B20 sorted based on the number of characters, it works […]
How to list unique distinct values sorted by frequency
What's on this page Unique distinct values sorted based on frequency (single column) Unique distinct values sorted based on frequency […]
Unique distinct list from a column sorted A to Z
Question: How do I create a unique distinct list from a column sorted A to Z using array formula? Array […]
Identify missing numbers in a range
Question: How do I find missing numbers between 1-9 in a range? 1 3 4 5 6 7 8 8 […]
Extract unique distinct values A to Z from a range and ignore blanks
This article demonstrates formulas that extract sorted unique distinct values from a cell range containing also blanks. Unique distinct values […]
Identify missing three character alpha code numbers
This blog article answers a comment in this blog article: Identify missing values in two columns using excel formula Question: […]
Find min and max unique and duplicate numerical values
Table of Contents How to find the largest duplicate number How to find the largest duplicate number - Excel 365 […]
List values with past date
Question: I have a column "B" with a last name.. I have another columb with a date in it "C"... […]
Search and display all cells that contain multiple search strings
Jerome asks, in this blog post Search for multiple text strings in multiple cells in excel : If the list […]
Highlight more than once taken course in any given day
Question: My scenario is tracking employees who complete online training. I capture their name, id, class taken, and date. Any […]
Sort a range based on value frequency
The formula in cell B8 extracts a list sorted based on frequency. Array formula in B8: =TEXTJOIN("", TRUE, IF(MIN(IF((MAX(IF(COUNTIF(\$B\$7:B7, \$B\$2:\$E\$5)=0, […]
Filter common values between two ranges
The image above shows an array formula in cell B12 that extracts values shared by cell range B2:D4 (One) and […]
Filter values occurring in range 1 but not in range 2
The formulas above extracts values that exists only in one or the other cell range, if you are looking for […]
Filter common values from three separate columns
Array formula in B15: =INDEX(\$B\$3:\$B\$12, MATCH(0, COUNTIF(\$B\$14:B14, \$B\$3:\$B\$12)+IF(((COUNTIF(\$D\$3:\$D\$11, \$B\$3:\$B\$12)>0)+(COUNTIF(\$F\$3:\$F\$12, \$B\$3:\$B\$12)>0))=2, 0, 1), 0)) Copy cell B15 and paste it to […]
Filter duplicate values and sort by corresponding date
Array formula in D2: =INDEX(\$A\$2:\$A\$21, MATCH(SMALL(IF(COUNTIF(\$B\$2:\$B\$21, \$B\$2:\$B\$21)>1, COUNTIF(\$A\$2:\$A\$21, "<"&\$A\$2:\$A\$21), ""),ROWS(\$A\$1:A1)), COUNTIF(\$A\$2:\$A\$21, "<"&\$A\$2:\$A\$21), 0)) Array formula in E2: =INDEX(\$B\$2:\$B\$21, MATCH(SMALL(IF(COUNTIF(\$B\$2:\$B\$21, \$B\$2:\$B\$21)>1, […]
Filter unique values and sort based on adjacent date
The formula in cell F3 extracts unique values from column C, the formula in cell F3 extracts the corresponding dates […]
Sort a range from A to Z [Array formula]
Question: How do I sort a range alphabetically using excel array formula? Answer: Cell range \$B\$2:\$E\$5 contains text values in random […]
Extract a unique distinct list sorted from A-Z from range
The image above shows an array formula in cell B8 that extracts unique distinct values sorted alphabetically from cell range […]
Highlight smallest duplicate number
Question: How do I highlight the smallest duplicate value in a column using conditional formatting? Answer: Conditional formatting formula in […]
Extract a list of alphabetically sorted duplicates from a column
The following array formula extracts duplicate values sorted from A to Z from cell range B3:B21. Excel array formula in […]
Highlight duplicate values in a cell range
The following conditional formula highlights only the second instance or more of a value in a cell range. Conditional formatting […]
Highlight unique values and unique distinct values in a cell range
The following formula highlights cells that contain unique distinct values, in other words, all duplicate values except the first instance […]
Extract duplicates from a multi-column cell range
This article describes two formulas that extract duplicates from a multi-column cell range, the first one is built for Excel […]
How to create a list of random unique numbers
Question: How do I create a random list of unique numbers from say 1 to 10, without using VBA and […]
Sort text cells alphabetically from two columns
Table of Contents Sort text from two columns combined (array formula) How to create an array formula How to copy […]
How to create a unique distinct list based on two conditions
Question: How do I create a unique distinct list where other columns meet two criteria using excel array formula? Answer: […]
Sum number based on corresponding unique value
The formula in cell E14 adds a number from column C if the corresponding value in column B is unique […]
Extract a list of duplicates from three columns combined
This webpage demonstrates formulas that merge three non-adjacent cell ranges. What's on this webpage Extract a list of duplicates from […]
Extract a list of duplicates from a column
The array formula in cell C2 extracts duplicate values from column A. Only one duplicate of each value is displayed […]
Extract a list of duplicates from two columns combined
The following regular formula extracts duplicates from column B (List1) and column D (List2) combined, the result is shown in […]
Extract a unique distinct list from three columns
Question: How do I extract a unique distinct list from three ranges or lists? The ranges are not necessarily adjacent […]
Extract a unique distinct list from two columns
Question: I have two ranges or lists (List1 and List2) from where I would like to extract a unique distinct […]
Identify missing numbers in two columns based on a numerical range
Question: I want to find missing numbers in two ranges combined? They are not adjacent. Answer: Array formula in cell […]
Count unique distinct values in two columns
Formula in C12: =SUM(1/COUNTIF(\$B\$3:\$B\$8, \$B\$3:\$B\$8))+SUM(IF(COUNTIF(\$B\$3:\$B\$8, \$D\$3:\$D\$8)=0, 1/COUNTIF(\$D\$3:\$D\$8, \$D\$3:\$D\$8), 0)) How to create an array formula Double press with left mouse […]
Count unique distinct values
This article describes how to count unique distinct values. What are unique distinct values? They are all values but duplicates are […]
Compare two columns and highlight values in common
A conditional formatting formula highlights values in column B that also exist in column D. =COUNTIF(\$D\$3:\$D\$7,B3) The same thing happens […]
Populate drop down list with unique distinct values sorted from A to Z
Question: How do I create a drop-down list with unique distinct alphabetically sorted values? Table of contents Sort values using […]
How to highlight duplicate values
Table of Contents How to highlight duplicate values Highlight the smallest duplicate number 1. How to highlight duplicate values The […]
Filter unique distinct values based on a date range
Table of Contents Filter unique distinct values based on a date range Filter unique distinct values based on a date […]
Extract unique distinct values if adjacent cell is text
Question: I want a unique distinct list to be created from a column where an adjacent column has text cell […]
Create a list of duplicates where adjacent cell value meets a condition
Question: How do I filter duplicates with a condition? Answer: Column B contains category and column C contains Items. Only […]
How to rank text uniquely without duplicates
Table of Contents How to rank text uniquely without duplicates How to rank uniquely based on a condition Get Excel […]
Sort column based on frequency
This article demonstrates a formula that sorts cell values by their frequency, in other words, how many times a value […]
Sum unique numbers
Table of Contents Sum unique numbers Get Excel *.xlsx file Sum unique distinct numbers Get Excel *.xlsx file Sum number […]
How to highlight unique distinct values
The image above shows conditional formatting highlighting unique distinct values, duplicates are not highlighted. Conditional Formatting Formula: =COUNTIF(\$B\$3:B3, B3)=1 The […]
Create a unique distinct list based on criteria
The regular formula in cell E6 extracts unique distinct values from column B based on the corresponding number in column […]
Extract a unique distinct list sorted from A to Z
The array formula in cell D3 extracts unique distinct values sorted A to Z, from column B to column D. […]
Extract unique values from two columns
I read an article Merging Lists To A List Of Distinct Values at CPearson. The article describes code that you […]
5 easy ways to extract Unique Distinct Values
First, let me explain the difference between unique values and unique distinct values, it is important you know the difference […]
Sort a column alphabetically
Table of Contents Sort a column - Excel 365 Sort a column using array formula Two columns sorting by the […]
Extract unique distinct values from a multi-column cell range
This article demonstrates ways to list unique distinct values in a cell range with multiple columns. The data is not […]
Extract a unique distinct list and ignore blanks
How to extract not shared values in two columns
Question: How do i remove common values between two lists? Answer: The solution in this article, removes common values and […]
Extract shared values between two columns
This article demonstrates ways to extract shared values in different cell ranges, two and three cell ranges. The Excel 365 […]
Extract unique distinct records based on a criterion
In a previous article "Automatically filter unique row records from multiple columns", I presented a solution to filter out unique […]
Improve your VLOOKUP formula and return multiple values
Question: How do i return multiple results for one lookup value? I have tried to use multiple vlookups, with no […]
What values are missing in List 1 that exists i List 2?
This article shows how to compare two nonadjacent cell ranges and extract values that exist only in one of the […]
Find closest value
This article demonstrates formulas that extract the nearest number in a cell range to a condition. The image above shows […]