Click a cell to make a column hidden or visible – VBA
What's on this page
This example demonstrates how to build a macro that hides/shows a specific column if a given cell is selected. Each time the cell is selected the column toggles between visible/hidden.
The image above shows an example that hides/shows column E if any cell in column D is selected. This is made possible using Event code which is somewhat different than regular VBA code.
Event code is stored in a worksheet or workbook module instead of a regular code module, I will show you in detail how it works.
Event code
'Event code Private Sub Worksheet_SelectionChange(ByVal Target As Range) 'Check if any cell in column D is selected and that only one cell in column D is selected If Not Intersect(Target, Range("D:D")) Is Nothing And Target.Cells.CountLarge = 1 Then 'Check if column e is hidden If Range("E:E").EntireColumn.Hidden = True Then 'Show column E Range("E:E").EntireColumn.Hidden = False 'Continue here if column E is visible Else 'Hide column E Range("E:E").EntireColumn.Hidden = True End If End If End Sub
Where to put the event code?
- Press with right mouse button on on the worksheet name, see image above.
- Press with left mouse button on "View Code". Visual Basic Editor opens, see image below.
- Paste code to the worksheet module. The arrow in the image above shows where to put the event code.
- Exit VB Editor and return to Excel.
Animated image
Press with left mouse button on a button to hide/show a column
The animated image above shows that you can press with left mouse button on a button that runs a macro to hide or show a given column. This macro is saved in a regular module.
The button is a Form Control that you can easily create from the Developer tab, I will show you how later in this article.
VBA code
'Name macro Sub HideColumn() 'Check if column F is hidden If Range("F:F").EntireColumn.Hidden = True Then 'Show column F Range("F:F").EntireColumn.Hidden = False 'Continue here if column F is visible Else 'Hide column F Range("F:F").EntireColumn.Hidden = True End If End Sub
Where to put the macro code?
- Copy above VBA code.
- Press shortcut keys Alt + F11 to open the Visual Basic Editor (VBE).
- Press with left mouse button on "Insert" on the top menu, see image above.
- Press with left mouse button on "Module" from the drop-down list. A module appears in the Project Explorer to the left.
- Paste VBA code to module window.
- Exit VBE and return to Excel.
How to create a button and link it to a macro
- Press with left mouse button on the "Developer" tab on the ribbon. Search the internet for "Show Developer tab" and your Excel version if it is missing.
- Press with left mouse button on "Insert" button on the "Developer" tab.
- Press with left mouse button on the button in the Form Controls group.
- Move the mouse cursor where you want to place the button on the worksheet.
- Press and hold with left mouse button.
- Drag with mouse to build a button. Don't worry, you can change the size and location later.
- Release left mouse button.
- A dialog box appears.
- Press with left mouse button on the macro name, in this case, HideColumn.
- Press with left mouse button on OK button to dissmiss the dialog box.
Press with right mouse button on on the button, a pop-up menu appears. Press with left mouse button on "Assign Macro...". The dialog box shows up again asking for a macro.
How to hide a row with a button
The example demonstrates a button that hides a specific row, press with left mouse button on the button with the left mouse button and it will be hidden if the current state is visible and vice versa.
The animated image above shows a macro that hides entire row 5 when the user press with left mouse button ons on the button named "Hide/Show". The macro toggles row 5 between visible and hidden based on the current condition.
VBA Code
'Name macro Sub HideRow() 'Check if row 5 is hidden If Range("5:5").EntireRow.Hidden = True Then 'Show row 5 Range("5:5").EntireRow.Hidden = False 'Continue here if row 5 is visible Else 'Hide row 5 Range("5:5").EntireRow.Hidden = True End If End Sub
The following VBA macro hides multiple rows, in this example row 5 and 7 are hidden.
'Name macro Sub HideMultipleRows() 'Save two strings to array variable rW rW = Array("5:5", "7:7") 'Iterate through values in array variable rW For Each r In rW 'Check if row is hidden based on value in variable r If Range(r).EntireRow.Hidden = True Then 'Show row based on variable r Range(r).EntireRow.Hidden = False 'Continue here if row is visible Else 'Hide row Range(r).EntireRow.Hidden = True End If 'Continue with next value in array Next r End Sub
Macro category
This article demonstrates how to add or remove a value in a regular drop down list based on a list […]
In this tutorial, I am going to show you how to add values to a drop down list programmatically in […]
This article demonstrates how to place values automatically to a table based on two conditions using a short macro. Cell […]
This tutorial shows you how to add a record to a particular worksheet based on a condition, the image above […]
This article demonstrates how to automatically create drop-down lists if adjacent data grows, there are two methods explained here. The […]
Excel does not resize columns as you type by default as the image above demonstrates. You can easily resize all […]
This article demonstrates how to automatically enter data in cells if an adjacent cell is populated using VBA code. In […]
In this small tutorial, I am going to show you how to create basic data entry with a small amount […]
Here is my contribution to all excel calendars out there. My calendar is created in Excel 2007 and uses both […]
In this article I will demonstrate how to quickly change chart data range utilizing a combobox (drop-down list). The above […]
The image above shows a chart populated with data from an Excel defined Table. The worksheet contains event code that […]
Question: I have multiple worksheets in a workbook. Each worksheets is project specific. Each worksheet contains almost identical format. The […]
In this blog post, I will demonstrate some VBA copying techniques that may be useful if you don't know the […]
I will in this article demonstrate a macro that automatically opens all workbooks in a folder and subfolders, one by […]
I will in this article demonstrate a macro that copies criteria from one Excel Table and applies them to another […]
This article demonstrates several VBA macros, they will save you time if you have lots of worksheets. The first macro […]
I will in this article demonstrate a macro that counts how many times a specific text string is found in […]
This article describes how to create a button and place it on an Excel worksheet then assign a macro to […]
Question: hi all, thanks for the great formula/array formula. it works great. lately, i noticed that the array formula will […]
It can sometimes be helpful having a large cell value in a comment. You can then easily hover over cell […]
This article demonstrates a macro that inserts new worksheets based on names in a cell range. The cell range may […]
Save links to your favorite macros in a personal tab on the ribbon for easy access and become more productive. […]
In a previos post:Excel vba: Save invoice data we added/copied data between sheets. This post describes how to overwrite existing […]
This workbook contains two worksheets, one worksheet shows a calendar and the other worksheet is used to store events. The […]
In this article, I am going to demonstrate a simple workbook where you can create or delete projects and add […]
This article demonstrates a macro that returns cell references for cell ranges populated with values on a worksheet. Jinesh asks: […]
In this post I am going to demonstrate how to quickly apply a filter to a table. I am using […]
In this tutorial, I am going to demonstrate how to filter an Excel define Table through a VBA macro. How it […]
This article describes different ways to locate literal or hardcoded values in formulas. The image above shows the result from […]
This post Find the longest/smallest consecutive sequence of a value has a few really big array formulas. Today I would like to […]
This article describes a macro that hides specific columns automatically based on values in two given cells. I am also […]
This article demonstrates techniques to hide and unhide worksheets programmatically. The image above shows the Excel window and the worksheet […]
This article demonstrates event code combined with Conditional Formatting that highlights overlapping date ranges based on the selected date range. […]
This post describes how to add a new custom-built item to the shortcut menu in Excel, when you press with right […]
The Quick Access Toolbar is located at the very top of your Excel window, I highly recommend that you place your […]
Rahul asks: I want to know how to create a vlookup sheet, and when we enter a name in a […]
This article demonstrates a formula and a VBA macro that returns every n-th row from a given cell range. The […]
The image above demonstrates a macro linked to a button. Press with left mouse button on the button and the […]
If you try to copy multiple cell ranges on a worksheet that don't have the same number of rows or […]
Did you know that you can select all cells containing comments in the current sheet? Press F5, press with left […]
This article describes how to create an interactive chart, the user may press with left mouse button on a button […]
Today I would like to share with you these small event handler procedures that make it easier for you to […]
This article demonstrates how to automatically create log entries when a workbook opens or closes using event code. Column A […]
In this smaller example, column D (Category) has empty cells, shown in the picture above. If your column contains thousands of […]
Macros and custom functions are great, they can automate many tedious tasks. To have them available whenever you need them, […]
This article demonstrates macros that save worksheets to a single pdf file. What's on this webpage Export all worksheets in […]
A dialog box is an excellent alternative to a userform, they are built-in to VBA and can save you time […]
This article demonstrates how to insert and use a scroll bar (Form Control) in Excel. It allows the user to […]
The image above shows an array formula in cell D6 that extracts missing numbers i cell range B3:B7, the lower […]
In this post, I am going to demonstrate how to automatically create a new sheet in the current workbook and […]
The following macro inserts a new sheet to your workbook and lists all Excel defined Tables and corresponding Table headers […]
This article demonstrates how to locate a shape in Excel programmatically based on the value stored in the shape. The […]
This article demonstrates how to move a shape, a black arrow in this case, however, you can use whatever shape […]
This article demonstrates a User Defined Function (UDF) that multiplies numbers in each row with the remaining rows in a […]
To be able to use a Pivot Table the source data you have must be arranged in way that a […]
This tutorial shows you how to list excel files in a specific folder and create adjacent checkboxes, using VBA. The […]
This article explains how to set up a workbook so a macro is run every time you open the workbook. […]
In this tutorial I am going to explain how to: Create a combo box (form control) Filter unique values and […]
In this post I am going to demonstrate two things: How to populate a combobox based on column headers from […]
Excel defined Tables, introduced in Excel 2007, sort, filter and organize data any way you like. You can also format […]
This post demonstrates how to: Insert a button to your worksheet Assign a macro to the button Create a basic […]
This article demonstrates a macro that allows you to rearrange and distribute concatenated values across multiple rows in order to […]
In this post I am going to rearrange values from a list into unique columns. Before: After: The code Get […]
This article demonstrates how to run a VBA macro using a Drop Down list. The Drop Down list contains two […]
This article demonstrates a macro that copies values between sheets. I am using the invoice template workbook. This macro copies […]
This article demonstrates a macro that automatically applies a filter to an Excel defined Table based on the result from […]
This post demonstrates how to view saved invoices based on the invoice number using a userform. The userform appears when the […]
This post demonstrates a macro that automatically selects cell A1 on each sheet right before you close a workbook. The […]
This article explains how to hide a specific image in Excel using a shape as a button. If the user […]
This article demonstrates a macro and a formula that allows you to sort delimited data in a cell or cell […]
This article demonstrates how to sort a specific column in an Excel defined Table based on event code. The event […]
In this post I am going to show how to create a new sheet for each airplane using vba. The […]
This article demonstrates how the user can run a macro by press with left mouse button oning on a button, […]
This blog post describes how to insert qualifers to make "text to columns" conversion easier. Example I copied a table from […]
This blog post demonstrates how to create, populate and change comboboxes (form control) programmatically. Form controls are not as flexible […]
In this blog article, I will demonstrate basic file copying techniques using VBA (Visual Basic for Applications). I will also […]
There are two different kinds of text boxes, Form controls and ActiveX Controls. Form controls can only be used on […]
Excel categories
5 Responses to “Click a cell to make a column hidden or visible – VBA”
Leave a Reply
How to comment
How to add a formula to your comment
<code>Insert your formula here.</code>
Convert less than and larger than signs
Use html character entities instead of less than and larger than signs.
< becomes < and > becomes >
How to add VBA code to your comment
[vb 1="vbnet" language=","]
Put your VBA code here.
[/vb]
How to add a picture to your comment:
Upload picture to postimage.org or imgur
Paste image link to your comment.
Since the code is a toggle, you can eliminate the If..Then..Else..EndIf block and just use a logical expression instead...
Rick Rothstein (MVP - Excel),
Great, thank you for commenting!
Why is not useful code on Office 2003
Hello,
How could I have multiple sets of columns in one sheet that have the show/hide functionality?
Nevermind... I figured out I can just do multiple IF statements in the same Sub.