## Sort values in an Excel table programmatically [VBA]

This article demonstrates how to sort a specific column in an Excel defined Table based on event code. The event macro is triggered when a record is entered and sorts the first column from small to large or A to Z.

Hey, can you do the opposite of this - not random order but this is my situation.

I have 3 rows.

A1 - Item Number

B1 - Description

C1 - Price

These will constantly be having new numbers put in.

Is there a way to have it when you add a number into the A column it will automatically sort into numerical order?

Or can I create a button that after I input all my data press with left mouse button on it and it updates all 3 rows into the numerical order based on row A

First I'll show you how to convert a dataset into an Excel defined table. There are several things that make it easier to work with the data if you convert it to an Excel defined Table.

### Create an Excel defined Table

- Select any cell in your dataset.
- Go to tab "Insert" on the ribbon.
- Press with left mouse button on "Table" button.

This dialog box appears:

- Press with left mouse button on OK button.

### How does it work?

The event macro below sorts an Excel defined Table automatically (column A) when all cells on the same row contain a value. The animated picture above explains it all.

### VBA code

'Event code name Private Sub Worksheet_Change(ByVal Target As Range) 'Dimension variables and declare data types Dim ACell As Range Dim ActiveCellInTable As Boolean Dim r As Single Dim Value As Variant 'Save changed cell to object variable ACell Set ACell = Target 'Enable error handling On Error Resume Next ' ActiveCellInTable = (ACell.ListObject.Name = "Table1") 'Disable error handling On Error GoTo 0 'Make sure that Excel table named Table1 exists in workbook If ActiveCellInTable = True Then 'Subtract the relative row number of the Excel defined Table with the row number of changed cell and save the result to variable r r = Target.Row - Target.ListObject.Range.Row + 1 'Iterate through each column in Excel defined Table For c = 1 To ActiveSheet.ListObjects(ACell.ListObject.Name).Range.Columns.Count 'Check ff cell is empty and stop macro if so If ActiveSheet.ListObjects(ACell.ListObject.Name).Range.Cells(r, c).Value = "" Then Exit Sub 'Continue with next column Next c 'The With ... End With statement allows you to write shorter code by referring to an object only once instead of using it with each property. With ActiveSheet.ListObjects(ACell.ListObject.Name).Sort 'Clear previous sorting criteria .SortFields.Clear 'Add a new sort with an ascending order .SortFields.Add _ Key:=Range("Table1[[#All],[Item number]]"), SortOn:=xlSortOnValues, Order _ :=xlAscending, DataOption:=xlSortNormal .Apply End With End If End Sub

### Where to copy the code?

- Copy macro above.
- Press Alt+F11 to open the VBE (Visual Basic Editor).
- Doublepress with left mouse button on a worksheet in the Project Explorer to open the worksheet module.
- Paste code to worksheet module.
- Return to Excel.
- Save your workbook as a macro-enabled workbook (*.xlsm)

### How to customize macro to your workbook

Change this table name **Table1** to your specific table name, in the macro above.

Change also thisÂ **Table1[[#All],[Item number]]** to whatever table name and header name you want to sort on.

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I believe you can replace these 5 lines from your code...

with this single line of code...

Rick Rothstein (MVP - Excel),

I appreciate your comments, great value!

Where in this code do I modify if I want to sort by a different column then the first one?

Wen,

Replace this

Table1[[#All],[Item number]]with your table name and columnHow do you sort from Largest to Smallest using your code?

In the long .SortFields.Add line of code toward the bottom of the procedure... try changing the xlAscending to xlDescending.

Hi, how would you be abl eto sort by other factors instead of ascending/descending; such as high/medium/low