Remove print preview lines (Page Breaks)

Have you ever wondered how these lines got there on a worksheet?
They are called "print preview lines" and they show where pages will break. In other words, they show how much of the worksheet that will be printed on a single paper or pdf.

Why do print preview lines appear?
They show up after you print or after you go to the print dialog box and then press with left mouse button on the "Cancel" button.

They also appear if you press with left mouse button on the Page Break Preview button on the tab "View" on the ribbon and then press with left mouse button on the "Normal" button, however, they don't disappear automatically.

So how do you get rid of the print preview lines?
You can't easily disable them by press with left mouse button oning a button on the ribbon, you have a few options described below.

What are print preview lines for?
They allow you to preview how your spreadsheet will look when printed. They show page breaks - where one printed page ends and the next will begin. They help identify what data will print on each page.

How to adjust preview lines?

1. Go to tab "View" on the ribbon.
2. Press the "Page Break Preview" button.
   The screen changes and thicker blue lines appear. Move these lines to your needs.
3. Press the "Normal" button to return to the default Excel grid style.

I made a macro, demonstrated later in this article, that you can use to quickly disable the print preview lines, put it in your personal toolbox and use it whenever necessary.

Why use a macro?
You can quickly turn off the "print preview lines" and save a some time.

There is also a macro-enabled workbook for you to get further down in this post. It seems that if you close the workbook and then open it again the print preview lines disappear, however, this is in my opinion to much work to only remove the lines.

1. How to remove dotted lines (Excel Options)

1. Press with mouse on tab "File" on the ribbon.
   
2. Press with mouse on "Options"
3. Press with mouse on tab "Advanced".
   
4. Scroll down to "Display Options for this worksheet".
5. Disable check box next to "Show Page Breaks", see the image above.
6. Press with left mouse button on "OK" button to apply changes.

2. How to remove dotted lines (Immediate window)

If you are familiar with the Immediate window in the Visual Basic Editor you can probably more quickly delete the print preview lines than through Excel Options.

1. Copy code below.
2. Press Alt+F11 to open the VB Editor.
3. Paste code to the Immediate window
4. Press Enter
5. Return to Excel

ActiveSheet.DisplayPageBreaks = False

3. How to remove print preview dotted lines [Excel 2007]

1. Press with left mouse button on the Office button located at the top left side of your screen.
   
2. Press with left mouse button on "Excel Options".
3. Press with left mouse button on tab "Advanced" in the left window.
4. Find "Display Options for this Worksheet".
5. Disable the check box "Show Page Breaks"
6. Press with left mouse button on "OK" button.

4. How to remove print preview dotted lines [Excel 2003]

1. Go to the Tools menu.
2. Press with left mouse button on Options.
3. Press with left mouse button on the View tab.
4. Disable checkbox Page Breaks found in Windows Options.
5. Press with left mouse button on OK button.

Excel 2011 Macintosh

1. Go to "Preferences" on the menu.
2. Press with left mouse button on View in "Authoring".
3. Disable checkbox "Show Page Breaks" located below "Windows Options"

5. Build a macro and automate these steps

If you often disable print preview lines manually why not build a macro that does it for you? It is not hard, simply copy the macro and paste it to your workbook module.

If you want to use it any workbook you open, put it in a personal macro workbook and link it to the Quick Access Toolbar or the ribbon.

In fact, you can save useful macros in your personal macro workbook and become a lot more efficient in your work.

5.1 Macro to disable print preview lines

What happens if we record a macro while disabling "Page Breaks" in Excel options? This is what the macro recorder returns:

Macro1()
ActiveSheet.DisplayPageBreaks = False
End Sub

Use the above line in the examples below if you don't want to toggle print preview lines.

5.2 Macro toggles print preview lines on the active worksheet

Using that code you can now show or hide "Page Breaks" on the active sheet with a macro. Meaning, if "Page Breaks" are visible this macro hides them. If "Page Breaks" are hidden, the macro makes them visible.

Sub Macro1()
ActiveSheet.DisplayPageBreaks = Not ActiveSheet.DisplayPageBreaks
End Sub

5.3 Macro toggles print preview lines on every sheet in the workbook

The following macro shows or hides "Page Breaks" on every sheet in the current workbook.

Sub Macro2()
Dim sh As Worksheet
For Each sh In ActiveWorkbook.Worksheets
    sh.DisplayPageBreaks = Not sh.DisplayPageBreaks
Next sh
End Sub

5.4 Macro toggles print preview lines on every sheet in all open workbooks

This macro toggles "Page Breaks" on every sheet in every open workbook.

Sub Macro3()
Dim wb As Workbook
Dim sh As Worksheet
For Each wb In Workbooks
    For Each sh In wb.Worksheets
        sh.DisplayPageBreaks = Not sh.DisplayPageBreaks
    Next sh
Next wb
End Sub

5.5 Watch a video where I explain how to use the macros above

5.6 Where to put the code

1. Copy the preferred macro above.
2. Go to Visual Basic Editor (VBE). (Alt + F11)
   
3. Press with left mouse button on "Insert" on the menu.
4. Insert a new module.

Don't forget to save the workbook as a macro-enabled workbook  (*.xlsm file) or the macro is gone the next time you open the workbook.

Here is how to put this macro on the Excel ribbon:

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